Position: Practice Group Administrator, IP

Compensation: $100,000 - $130,000 Base Salary with OT and Bonus

Location: New York, NY

Onsite Schedule: Hybrid 3 day onsite

Responsibilities/Essential functions:

• Collaborate with partners to develop and execute best administrative practices and strategic plans, ensuring effective communication across the practice group.
• Coordinates and processes billing to include processing invoices for vendors, drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines
• Review and verify accuracy of billing and supporting documentation, as required
• Confirms correct rates and any fee arrangements are accurately reflected for each individual matter
• Create quarterly reports and monthly bill accruals for clients
• Create form database of IP documents and best practices
• Assist with drafting pitches and RFP responses, and budget proposals
• Work with marketing to create marketing materials and to plan and execute group events and other initiatives, coordinate client meetings and communications, and support client presentations and proposals.
• Maintain and assist with practice group budget management, and provide feedback on client requests.
• Review CLE opportunities and work with partners to fulfill the group's educational needs.
• Create and maintain filing systems for trademark prosecution and enforcement matters on NetDocs document system.

Education and Experience:

• Bachelor’s degree with 3-6 years of applicable work experience in a law firm setting.
• Strong computer skills, including knowledge of Microsoft Word, Excel, and PowerPoint, are required. Aderant Expert, Chrome River and Net Docs experience preferred. Experience with trademark docketing and USPTO Financial Manager a plus.