PM2CM is Hiring an Administrative Assistant Near Monterey, CA
The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office
Answers and directs incoming telephone calls and takes messages. Welcomes and directs guests and visitors to the Program Management Office.
Issues & keeps track of guest access badges
Maintains guest access badge log
Orders new badges for incoming staff and collects badges from outgoing personnel
Maintains conference room schedules and books meetings
Manages conference room calendars
Confirms recurring reservations
Reschedules any conflicting meetings
Receives office deliveries and directs deliveries to respective department
Places service calls to building/facilities management
Maintains program-wide Personal Time Off (PTO) calendar and log
Updates contact directories. Prepares and sends mail/FedEx as needed
Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies
Assists Executive Management Team on ad-hoc assignments as needed
Other related duties as assigned
Requirements
Excellent communications skills, both written and verbal