Job Details

• Oversees the daily activities of the Accounting team for cash management, distribution of expenditures, receipts and receivables according to schedules and customer portal websites.
• Acts as the point of contact for all accounting-related questions from Accounting specialist and other departments.
• Ensures bank accounts are funded and reconciled and authorizes account transfers as necessary.
• Oversees accuracy of general ledger transactions created from time of order entry to cash collection.
• Prepares income statement, balance sheet and statement of cash flows in accordance with GAAP.
• Manages the recording of capital expenditures and retirements, depreciation, and amortization.
• Reports royalties and executes payment.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries.
• Makes recommendations regarding the accounting of reserves, accruals, capital expenditures, and expenses.
• Audits invoices and vouchers and reviews reports to substantiate transactions prior to settlement or posting.
• Prepares and analyzes reports including order backlog, booked orders, invoiced orders, and regional sales analysis using NetSuite.
• Adheres to monthly and year end closing schedule to ensure timely reporting to senior management, lending institution and income tax preparer.
• Works with managers on departmental spending, budget to actual variances and assists in the preparation of annual departmental budgets.
• Prepares information for the annual audit and works with banks and external auditors as needed.
• Completes sales tax reconciliation between Avalara CertCapture & NetSuite ensure applicable and correct sales tax is invoiced to customers and files monthly sales and use tax returns for various states.
• Coordinates inventory cycle counts and physical inventory with Warehouse, and audits counts and approves adjustments prior to posting.
• Reconciles inventory detail to the general ledger and ensures accurate valuation of inventory balances.

• Oversees and submits the financial reporting requirements for government contracts.
• Oversees the management of leases and other financial commitments.
• Works to fund International purchasing, payment of vendors and costs of importing.
• Works with credit card processor, gateway, website host and NetSuite provider to ensure accurate recording and confidentiality of customer’s transactions.
• Registers to do business in other states as needed.
• Enters bi-weekly payroll entry including payroll taxes and pre-tax savings accounts.
• Works with Customer Service and sales to approve credit applications and sets credit limits.
• Oversees corporate credit card program and assesses limits to cardholders.
• Protects company’s value by keeping information confidential.

• Determines resource needs and manages the members of the Accounting department as a highly functional team while promoting a diverse, harassment-free work environment.
• Responsible for the team’s time management, performance management and career development.

• Bachelor's degree in Accounting and a minimum of 5 years of related progressive financial and management experience or a combination of 9 years of education and experience.
• CPA license preferred.

• Strong knowledge of Generally Accepted Accounting Principles (GAAP), laws and regulations.
• Experience in Accounting software and Internet software, NetSuite proficiency preferred.
• Understanding of ERP database, tables and fields and ability to create reports from extracted data.
• Proficient in Microsoft Office programs with an advanced level in Excel.
• High attention to detail and accuracy.
• Ability to maintain a high level of confidentiality in business transactions.
• Ability to work in fast-paced environment and meet strict reporting deadlines.
• Knowledge of inventory and order management with a focus on inventory turns and valuation methods.
• Experience and knowledge of LLC set-up and management preferred.
• Understanding in Higher Education financing and the funding and dispersing of grants a plus.