Ponca City Public Schools

Job Description

Activity Office Secretary – Senior High

Date: July 1, 2016

Reports to: Principal, Assistant Principals

Supervises: N/A

Qualifications: High School Diploma or Equivalent

At Least (1) Year of Office Experience

Job Goal: Serves as confidential secretary to the principal/assistant principal and as a facilitator for the school public being served by the activity office.

Employment Terms: 12 Months, 8 hours per day

8 hours; exclusive of a lunch

Occasionally, special arrangements may be made with the

supervisor if the situation warrants. Supervisor approval is required

if the contract day varies.

FLSA Classification: Nonexempt

Evaluation: Annually by Building Principal

Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities:

• Handles school activity permit scheduling.
• Coordinates Civic Club student representatives.
• Coordinates award assemblies and distributes awards to students.
• Covers teachers’ absences on an hourly basis.
• Coordinates College Night and Academic Contests.
• Stocks school supplies and distributes to teachers and office personnel.
• Prepares weekly calendar.
• Schedules college representative visits.
• Prepares all Girls and Boys State applicants.
• Assists with graduation and vesper practices.
• Distributes information for students through advisory as needed.
• Schedules activities in Commons, Assembly Center, Howell Auditorium and Guidance conference room.
• Coordinates back-to-school night, college night, and academic contests.
• Responsible for weekly, monthly, and yearly calendars on web site.
• Schedules for college and military representative visits.
• To ensure continuity of services, remote work may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee’s eligibility for remote work will be determined by the superintendent of schools. Expectations and guidelines for remote work will be distributed by the employee’s supervisor, based on his/her role and responsibilities.
• Performs all other tasks as supervisor may assign.