TITLE: Human Resources Specialist

JOB OBJECTIVES: Under the direction of the Human Resources Director, incumbent coordinates the recruitment process and the onboarding process of new hires. Incumbent is also responsible for determining the specific training needs and developing training programs to meet the needs of the Portage County Board of Commissioners? (BOC) departments. The position also provides administrative support to the Human Resources Department.

ESSENTIAL FUNCTIONS:

• Coordinates all phases of the recruiting process including preparing and advertising job vacancies, accepting and reviewing employment applications, checking references, and conducting background checks as required, scheduling pre-employment physicals and drug screens, and making job offers and preparing communications regarding job offers or rejection.
• Facilitate new hire orientation and process paperwork; coordinate new hire orientation with county departments; develop new hire orientation material; update new hire orientation material as needed.
• Assist in developing and facilitating training programs including creating related training materials, that may support current or new policy or procedures for the county departments; evaluate training progress and training procedures and analyze course effectiveness and update curriculum as needed.
• Support and maintain optimal function of the HRIS, which may include customization, development, and maintenance to applications, systems, and modules.
• Support and carry out the rules and guidelines of the Compensation Management System; coordinate market review and update of pay ranges; conduct labor market surveys and perform job audits; respond to wage and benefits surveys. Conduct job factoring to determine appropriate classification and salary range for job descriptions.
• Monitor performance evaluation process and maintain a schedule for the completion of performance evaluations for county departments.
• Assist with developing personnel policies and develop methods and procedures for the effective implementation; provide interpretation of County policies, procedures, rules and federal laws; maintain compliance with federal laws.
• Maintain driver qualification standards through MRV monitoring and DOT compliance standards and maintain driver training program for all County employees.
• Responsible for administering the security badge system, processing security and access permissions for employees and others requiring building access and activating/deactivating photo identification cards, maintaining records and security access on the Galaxy System.
• Oversees and assign employee parking for the Administration building and the Riddle building designated parking
• Maintain employee personnel files as needed and ensure proper documentation of personnel actions in the file.
• Represent county at job fairs and community outreach activities.
• Serve as primary point person for inquiries to answer the telephone, direct calls, and take messages for the department; greet and assist visitors.
• Order office supplies and maintain inventory control for the HR department.
• Maintain position descriptions, tables of organization and other general records maintenance; ensure that all paperwork complies with applicable laws, rules, and regulations.
• Participate in job interviews as requested by departmental personnel.
• Complete special assignments, projects or other duties as assigned.
• Attend off-site training, meetings, conferences, etc.
• Maintain a high level of confidentiality and discretion.
• Demonstrate regular and predictable attendance.
• Operate a motor vehicle as needed to perform the essential functions.

NON-ESSENTIAL FUNCTIONS:

• Performs other job-related duties as assigned.
• Assist the other employees within the department as needed.JOB REQUIREMENTS

Equipment:Incumbent operates equipment such as, but not limited to the following: personal computer, printer, copier, scanner, calculator, telephone and fax machine.

Critical Skills/Expertise:

• Knowledge of the principles and practices of public sector human resources administration.
• Knowledge of state and federal laws relevant to personnel management and employee benefits.
• Knowledge of pension and retirement programs.
• Knowledge of County personnel policies, rules, regulations, and procedures.
• Knowledge of personal computer operations and software (Microsoft Office including Word, PowerPoint and Excel, Outlook, Human Resources Information Systems (HRIS)).
• Ability to communicate effectively, clearly, and concisely, non-discriminatory, and professionally, both orally and in writing and provide clarification as necessary.
• Ability to provide timely, appropriate responses to requests/suggestions/complaints or refer such comments to the appropriate person.
• Ability to work as a team player as well as work independently with moderate level of supervision, use discretion in day-to-day job duties.
• Ability to establish and maintain effective working relationships with employees, elected officials, directors and supervisors, retirees, former employees, representatives of benefit providers, vendors and/or other representatives of external organizations.

• Ability to interact effectively and courteously with a variety of people both in-person and over the phone, occasionally under difficult circumstances.

• Ability to appropriately handle confidential information.
• Knowledge of training principles and practices for curriculum and training design, for adults and groups; measurement of training effects with the skill and patience to recognize and accommodate different levels of learning abilities; competence to objectively coach and counsel employees.

• Ability to accept and perform in a timely and effective manner work assignments that are outside the normal (day-to-day) routine.
• Ability to demonstrate initiative in resolving problems.
• Ability to coordinate multiple projects under stress.

Job Standards: Bachelor? Degree in Human Resources, Public or Business Administration or other related field and a minimum of three (3) years of progressive responsibility/experience in human resources operations. Experience in training and curriculum development preferred. Must possess a valid Ohio driver?s license and maintain continuing eligibility under the existing County driver eligibility standards.

Work consists of standardized and non-standardized tasks requiring the knowledge and application of established laws, rules, regulations, policies, and procedures. Accuracy and attention to detail are required.

Incumbent requires direction. Supervisor reviews incumbent?s work as needed. Incumbent may use independent judgment as times due to complex situations. Errors in work could result in non-compliance with laws or policies and in possible lawsuits, etc. and negatively affect the delivery of quality service and cost, impacting the department and possibly the county overall.

Incumbent has contacts with Elected Officials, Department Heads, co-workers and other County employees, public and private sector employees, and the public. The purpose of these contacts is to ensure compliance with policies, procedures, laws, and regulations and to determine organizational training needs and identify opportunities for streamlining work and reducing waste in the County departments.

Physical Requirements: Incumbent performs sedentary work which may require lifting up to fifteen (15) pounds occasionally. Ability to operate a motor vehicle.

Physical Activity:Incumbent performs the following physical activities: talking, hearing, standing,

walking, sitting, driving and repetitive motions.

Visual Activity: Incumbent performs work where the seeing job is close to the eyes.

Job Location: Incumbent works inside with no exposure to adverse environmental conditions.