Summary: Hybrid Administrative Assistant to the senior executive staff. Requires a range of skills and knowledge of organizational policies and procedures.

Essential Duties:

• Handles event planning for meetings/events.
• Prepare expense reports for executive staff according to our travel policy.
• Manage calendar for executive staff - arranging travel logistics, including itineraries and agendas for executive staff.
• Performs a variety of administrative duties of a complex and confidential nature.
• Handles mileage reimbursement requests.
• Performs other miscellaneous job-related duties as assigned or requested.

Minimum Requirements (Education, Experience, Certifications):

• High School Diploma or Equivalent.
• 3-5 years experience in an administrative position.
• Records maintenance skills; Database management skills.

Knowledge, Skills & Abilities:

• Ability to gather data, compile information, and prepare reports.
• Ability to gather and analyze statistical data and generate reports.
• Ability to communicate effectively, both oral and written.
• Ability to maintain calendars and schedule appointments.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions using independent judgment.
• Ability to create, compose, and edit written materials.

Working Conditions:

• The ability to use a computer/keyboard more than 50%/day
• Self-starter/works well independently

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy (https://www.portsamerica.com/assets/pdf/CCPA Employee Compliance Notice.pdf), we invite you to contact us via email at human.resources@portsamerica.com. Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.