Job Description

POSITION TITLE : ASSOCIATE II - HUMAN RESOURCES REPORTS TO : SENIOR HR SUPERVISOR

OVER-TIME STATUS : NON-EXEMPT PAY GRADE : 408

JOB SUMMARY :

Receives and routes incoming telephone calls to the Central Administration Office of the School Board and provides assistance to visitors;

performs responsible clerical work; does related work as required. Work is performed under the regular supervision of Human Resources Specialists.

ESSENTIAL DUTIES :

• Enters transactions into the MUNIS system;
• Answers applicant questions;
• Point of contact for substitute management system;
• Operates standard office and personal computer equipment;
• Conducts new hire pre-boarding and on-boarding ;
• Performs general office duties under the direction of the Specialist;
• Directs concerns to the appropriate individuals or offices by following the Chain of Command policy;
• Provides employees with forms needed to transact business at the Central Office;
• Maintains permanent record cards;
• Maintains and updates filing system as needed;
• Assists with recruitment registration and scheduling;
• Assists with annual programs, such as Teacher of the Year Banquet, Retirement Banquet and United Way
• Receives and records accurate messages, ensuring that messages of a critical nature are forwarded in a timely manner;
• Serves as backup Receptionist by greeting visitors and referring to the appropriate person;
• Performs related tasks as required.

JOB SPECIFICATIONS / PHYSICAL REQUIREMENTS :

• ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing;
• ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously;

good interpersonal communication skills with ability to handle difficult situations / individuals; understanding of public education administrative organization preferred.

• This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects;
• vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels;

visual acuity is required for preparing and analyzing written and / or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE :

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.

Human Resources experience preferred.

Last updated : 2024-06-09