• Position Type:
  Support Staff/Coordinator
• Date Posted:
  1/18/2024
• Location:
  Central Office
• District:
  Positive Education Program - website

Job purpose
Coordinates the process of submitting Education Management Information System (EMIS) data and other requested student data to the Educational Services Center (ESC) of Northeast Ohio, various school districts and internally as needed.
Assists in the administration of records/data within the Student Information System (SIS) and other systems as needed, including completing moves, adds and changes to student/client records.
Works collaboratively and trains administrative staff across five-day treatment centers/therapeutic schools to ensure consistency and quality of data including HB410 and attendance.
Interfaces with multiple external sources to fulfill records requests.
Duties and responsibilities

• Reviews, interprets, and adheres to the data requirements outlined in the Ohio Department ofEducation (ODE) EMIS Manual. Monitors and responds proactively to changes.
• Collaboratively creates a calendar for EMIS reporting with the Records Administrator and strictly adheres to the timeframes established.
• Responds to and/or coordinates requests for EMIS student/client data from districts, community agencies and internal departments.
• Attends statewide and local EMIS meetings and other forums where knowledge can be obtained/shared. Keeps abreast of changes in rules/regulations that impact the SIS.
• Works collaboratively with the Records Administrator to ensure consistency and quality of EMIS and other student data reports/exports as needed for the ESC, school districts and internal departments.
• Reviews and monitors student attendance and HB410 records to ensure accuracy by providing weekly reports/feedback to administrative staff.
• Trains administrative staff on proper SIS procedures and provides support, including HB410, attendance, and uploading and maintaining student/client data.
• Fulfills external records requests across multiple platforms, including educational and clinical records in both electronic and paper format.
• Conducts additional records duties as directed and provides back-up to the Records Administrator on various records processes.

Qualifications

• HS Diploma. Bachelor’s Degree preferred.
• Three to five years’ experience working in a school environment and/or with student data.
• Knowledge of and experience with EMIS rules, regulations, and deadlines preferred. Ohio Association of EMIS Professionals (OAEP) certification of Certified EMIS Professional (CEP), Master Certified EMIS Professional (MCEP), or Data Manager (DM) designation is advantageous.
• Familiarity with HB410 requirements.
• General understanding of FERPA and HIPAA.
• Experience and skilled in MS Office, particularly data query/analysis functions in Excel.
• Experience with PowerSchool SIS and Special Programs preferred.
• Knowledge of Special Education and IEPs preferred.
• Excellent attention to detail.
• Ability to multi-task, plan timelines, and coordinate with various departments.
• Strong communication, organizational, analytical, and problem-solving skills.
• General understanding of, and willingness to work with, a wide variety of data including demographic, medical, academic, court and social service.
• Ability to make appropriate decisions and use sound judgement.

Expectations, Skills and Abilities

• Align practice and work with the agency mission, vision, guiding principles, the trauma-informed Sanctuary Model®, and the Re-ED philosophy.
• Complete assigned duties competently and within expected time frames.
• Participate (and pass requirements where applicable) in all required trainings.
• Participate in staff development activities, team meetings, and staff meetings as scheduled or assigned.
• Ability to work respectfully with a culturally diverse population of staff & clients.
• As a representative of the agency and profession, present self with decorum and in
• dress that is appropriate to the day’s activities.
• Adhere to agency and applicable policies and procedures
• Ability to prioritize requests for assistance. Respond quickly and effectively to high priority situations.
• Punctual with consistent attendance practices. Good time management.

Physical Requirements

• Ability to use a computer and keyboard (eye-hand coordination and repetitive movements related to keyboarding) and possibly sit for several hours
• Ability to balance, bend, climb, crouch, kneel, reach, push, stoop, stand and sit
• Ability to lift and carry a minimum of 20 lbs.
• Ability to use a computer and keyboard (hand-eye coordination and repetitive movements related to keyboarding)

Work Environment

• Ordinarily works at home or other remote location and occasionally in office conditions.
• Possible exposure to blood, bodily fluids and tissue.
• Possible exposure to hostile or aggressive behaviors by clients and/or family members
• Possible exposure to communicable diseases (e.g., colds, flu, measles).

Direct reports
None.