Job Description

Pratt is America's 5th largest corrugated packaging company and the world's largest, privately-held 100% recycled paper and packaging company, with more than 10,000 highly-skilled, green-collar employees dedicated to the environment and sustainability.

POSITION : CUSTOMER SERVICE REPRESENTATIVE

Reports to : Operations Manager

SUMMARY

Take and process orders and address all customer inquiries and complaints.

DUTIES AND RESPONSIBILITIES :

• Place orders on timely basis for customer needs and plant production schedule
• Process purchase orders
• Manage and maintain the inventory levels on all required inventoried items
• Update and maintain the required reports to customers on a daily basis
• Forward confirmations Order Acknowledgements, ASN, and COA’s
• Handle customer complaints, questions and follow-up with appropriate internal / external personnel as required.
• Maintain customer files
• Process new items, collecting completed New Item Checklist (NIC) documentation and implementing NIC meeting for approval before new items can be produced
• Submit paperwork for tooling (cutting die / print plates) to be ordered by Tooling Coordinator
• Record and distribute customer order changes
• Coordinate accounting credit forms for approval
• Assist sales personnel as needed on customer accounts
• Run all appropriate reports for the day and review for correctness
• Adhere to daily machine schedule. Make recommendations for optimizing the schedule to meet cost, quality, delivery and service goals.
• Communicate with necessary supervision to avoid problems between plant and customer
• Develop working relationship with all other plant department employee / managers.
• Implement, maintain, and support all company policies and procedures, including safety program, and good housekeeping.
• Additional duties may be assigned by management.

EDUCATION and / or EXPERIENCE

• High school diploma or GED
• Five years’ experience in a manufacturing environment

Candidates are PREFERRED who offer the following :

• Experience in the corrugated container industry
• Computer literate (MS Excel and MS Word)

LANGUAGE SKILLS

• Excellent communication skills.
• Able to read and interpret documents such as sales, business and performance reports, operating and maintenance instructions, training and procedure manuals.
• Ability to write business reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or graphic form.
• Ability to solve a variety of problems and deal with situations where limited information or standardization exists.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, divide in all units of measure.
• Ability to compute rates, ratios, and percentages and calculate figures and amounts such as discounts, costs, proportions, and volumes.

TECHNICAL SKILLS

• Computer literate (MS Office including Word and Excel), data entry skills
• Application knowledge of products and production processes
• Quality standards both ISO and QS

PHYSICAL DEMANDS

• The employee is regularly required to stand, walk, and talk or hear.
• The employee is sometimes required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.

• While performing the duties of this job, the employee is regularly exposed to moving equipment in the work area.
• The employee is sometimes exposed to wet and / or humid conditions, along with hot and cold temperatures depending upon the season.

LEADERSHIP ATTRIBUTES

The individual must possess the following :

• Superior time management skills including the ability to manage multiple issues concurrently and the ability to lead an effective and efficient meeting.
• Excellent crisis manager who demonstrates that he / she has a high emotional control under adverse conditions and can lead his / her personnel to a successful resolution.
• Excellent employee relations skills including being an active listener, understanding how to appraise personnel, applying both positive and corrective feedback, being able to resolve conflicts directly or by involving HR when necessary, understands and demonstrates positive motivational skills including coaching and delegation techniques.
• Demonstrate confidence including providing a consistent leadership style with an acceptable level of professional assertiveness.
• Professional appearance to support his / her role as a managerial representative of the company.

PERFORMANCE MEASUREMENTS

The performance of the CSR will be measured as follows :

Operating standards - the employee will need to meet or exceed the Operating Standards in the areas of sales, customer service, quality, cost, safety, customer satisfaction and productivity.

Such standards will be set annually and communicated to the Service Manager.

Personal growth - while the company will provide the tools to assist the CSR to grow professionally the responsibility for moving forward lies with the individual.

Each year there will be goals developed and agreed to by the GM and his / her superior.

• Employee relations - through observations the CSR will be evaluated regarding his / her skills and advancements in the areas of motivational techniques and results, positive and corrective / constructive feedback, subordinate development and creating a positive work environment.
• Creativity - this will be evaluated by how active the CSR is in participating in advancing the business through new and innovative ideas.

Last updated : 2024-06-22