Position Summary:

Document procurement and control is responsible for setting up quotes/proposals in the Visual Mfg. Estimating window & sending quote to salesperson or customer and updating SALESFORCE. Maintaining Specification Control Log and Librarian System. This includes industry and DOD specifications/manuals.

 Reports To: Vice President of Estimating

 Personnel: Not applicable.

 Accountabilities:

Processing quotes and proposals ensuring that all documents coming into MTM are controlled per the quality system.

Duties:

· Setting up request for quotes/proposals in the Visual Mfg. Estimating window & sending quote to salesperson or customer

· Reading incoming quotes / proposals for required FAR flow downs

· Create Small Business Subcontract Plans for quotes

· Assist on Cost and/or Pricing Proposals

· Review, complete and maintain customer Terms and Conditions.

· Maintaining the control and filing of quote folders

· EXOSTAR Administrator, order/renew tokens for MTM employees

· Procuring requested specifications: Customer, Industry, Military etc.

· Scanning Specifications into Specification Control Log

· Scanning Technical Data Sheets (TDS) into the Librarian program

· Sending out monthly email of new specifications added to Spec Control Log

· Administrative support to Customer Focused Team Leaders

· Ordering office supplies

· Backup to the Administrative Assistant (entering customer orders)

· Backup / Fill in to the Receptionist

Job Qualification Requirements:

Educational Experience – High School diploma with business administration education preferred.

Experience – Three or more years previous experience in office administration. Computer experience in all office applications Windows, Excel etc. Multi tasked, detailed orientated, flexible, businesslike manner, self starter.

Physical Demands - The employee is required to:

· stand, walk, push, pull, reach overhead, and bend to floor

· exert up to 10 pounds of force occasionally.

Certification Required -

Visual Acuity - Accommodations as required for reading computer screens and documents.

Hearing Ability - Accommodations as required for communicating with coworkers.

Working Conditions - Normally works in an office environment. Very rarely, the employee may be subject to:

· shop floor environment

· high noise levels from operating machines

· physical hazards from moving equipment and production components

· breathing fumes, dust and mist

· skin exposure to oils and cutting fluids

· welding flashes.

The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Attendance is an essential job function.

 Employees will operate in compliance of all recognized standards that Major Tool adheres to (such as AS9100, ISO 9000), including all supporting policies and procedures.