Position Overview

Essential Functions

• Performs administrative assignments with minimal direction and serves as key administrator for the school.
• Professionally greets and assists staff, students and visitors, answers questions for staff, parents, students, and others.
• Assists with document preparation/staff and parent communication as needed.
• Maintains an adequate supply of office supplies and materials for the administrative office area.
• Tracks student lunch orders and distributes.
• Maintains spreadsheet to track school order processing and receiving of approved purchase requests from teachers and administrative staff.
• Coordinates and schedules meetings, meeting rooms and required equipment for meetings.
• Coordinates field trips with Division Heads and faculty.
• Coordinates travel arrangements for teachers and administrative staff.
• Operates a variety of office equipment including computers, printers etc.
• Supports preparation and set up for school events.
• Supports administrative leadership team with meeting scheduling.
• Is a key point person to help with students who have been injured or are feeling unwell, by assisting with basic medical care, following up with parents, and directly supervising the student until they are picked up.
• Contacts parents and keeps track of all attendance records on a daily basis – database knowledge helpful.
• Maintains school and student files as needed to meet regulatory and compliance requirements.
• Contributes positively to employee morale; maintains a positive, pleasant demeanor to all constituencies.
• Performs other duties as directed.

Qualifications

• High school diploma or GED and a minimum of six months previous experience in an equivalent position or equivalent amount of relevant training and experience.
• Ability to multitask, prioritize and provide feedback and follow through.
• Experience working in a school and/or with children preferred.
• Excellent communication skills.
• Ability to apply common sense understanding and to carry out written and oral instructions.
• Ability to respond in an emergency and communicate with appropriate staff and/or emergency personnel.
• Competency with internet, email, databases, word processing, spreadsheet applications and ability to learn other platforms as needed.
• Ability to use and maintain printer/copier and other office equipment.
• Fluency in speaking, reading, writing in Mandarin highly desired.

• Regularly sit, talk, hear and visually intercept visitors.
• Be able to occasionally lift and move up to 45 lbs.
• Work at a desk and computer screen for extended periods of time.
• Turn, bend, reach and occasionally use a ladder.
• Work in a busy, often distracting environment.

• Have a passion and interest in elementary teaching
• Enjoy contributing to student and community life inside and outside the classroom. PKS is a community, and our close relationships build a solid foundation for our kids.
• Work towards social justice and support multicultural education. As a progressive school, we are growing engaged global citizens equipped with empathy, compassion and practices that position them to thrive in a diverse society.
• Love collaboration, iteration, and innovation.
• Enjoy guiding and supporting students as they grow.
• Are ready to roll up your sleeves and join a team that will do whatever it takes to support students as they learn, grow, and thrive.

• Pay range is from $29.00 - $33.00 per hour.
• Health, dental and vision fully covered for the employee.
• 403b match
• Wellness Program
• Employee Assistance Program
• Commuting support of up to $55 per month.
• 16 paid holidays per year
• Vacation accrual of 15 days per year