POSITION TITLE: Director of Aftercare/Administrative Assistant

REPORTS TO: Superintendent, Principal, Business Manager

DAYS/HOURS OF JOB: Monday-Friday; 9:00-5:30

JOB OVERVIEW

The Aftercare Coordinator/Administrative Assistant is the first point of contact for students, parents, and staff both during the school day and for those participating in Aftercare services. The Aftercare Coordinator/Administrative Assistant provides general information about Presidio and Presidio’s Aftercare program, ensures compliance with DHS/DES requirements, schedules and provides curriculum for Aftercare, maintains adequate program related supply inventory.

ESSENTIAL RESPONSIBILITIES OF POSITION

• Director of Aftercare Coordinator
• Maintain organization and records in compliance with DHS/DES requirements
• Ensure Aftercare staff have adequate training
• Ensure training certificates are organized and available for audits
• Contact parents regarding account balances
• Develop Aftercare curriculum
• Monitor implementation of Aftercare curriculum
• Ensure students receive snacks per protocol

• Administrative Assistant
• Greet visitors, staff, and students
• Answers phone, email, and fax communication

• Triage student health concerns (e.g. medication administration, basic first aid, temperature checks)
• Answer phone, email, fax, and in-person communication
• Contact parents regarding account balances
• Accept payments through Square (lunch accounts, school shirts)
• Balance daily receipts, reconcile cash box
• Carries out duties as stated in the governing board policies and/or relevant state statutes
• Carries out responsibilities as assigned by the principal
• Ability to perform duties while remaining at a workstation for extended periods of time
• Ability to concentrate on details and handle multiple tasks with accuracy while providing outstanding customer service
• Self-discipline and accountable for performing job functions with minimal supervision
• Resourceful and skilled in problem solving and the ability to handle difficult/stressful situations with professionalism

QUALIFICATIONS

• Associate’s degree with 3 years work related experience
• Bachelor’s Degree preferred

MINIMUM EXPERIENCE REQUIRED

• Strong organization and communication skills
• Comfortable with standard office software such as Excel, Word, Google Docs
• Comfortable with standard office equipment such as copy machines
• Director of Aftercare
• 3-5 years in administrative assistant position or related field preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Must meet all knowledge, skills, abilities, annual training, certifications, and years of work experience required by DHS for Director Position
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Effective written and verbal communication skills
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Monitoring/Assessing performance of yourself, other individuals, or Presidio School to make improvements or take corrective action
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Use of Google Drive technology, Microsoft Office technology, Student Information Systems (SIS) technology

ADDITIONAL DUTIES AND REQUIREMENTS

• Work independently and as a member of a team
• Able to adapt to flexible nature of the position
• Maintain positive work attitude and promote “The Presidio Family” and all its members
• Advocate appropriately for needed accommodations and share accommodations with supervisor
• Effectively communicate work related issues with supervisor
• Attend mandatory and voluntary trainings, meetings, and school and community events

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: In person