Preventive Measures, LLC . is an outpatient psychiatric facility with multiple locations within the USA. We provide members of our local communities' access to necessary mental health treatment. If you want to be part of an excellent, forward-thinking, and growing company, apply today!
The Administrative Assistant is pivotal in facilitating the seamless operation of our agency, which is dedicated to providing critical mental health services to the community. In this role, you will organize administrative activities, support our dedicated team of mental health professionals, and serve as the point of contact for our clients and visitors. Your efforts will ensure that our agency operates efficiently and maintains high standards of care and service.
Primary Job Responsibilities:
1. Be the initial point of contact for all clients, staff and external stakeholders.
2. Ensure office is open in a timely manner and cleanliness of patient waiting area.
3. Manage and maintain schedules, appointments, and calendars for staff members, including therapists and administrative personnel.
4. Handle calls and other communications, manage correspondence with clients, vendors, and professional contacts.
5. Greet and assist visitors to the office, ensuring a welcoming environment.
6. Handle client information in the EHR system.
7. Maintain filing systems for clinical and administrative documents, ensuring confidentiality.
8. Handle medical record request, prior authorizations, and bloodwork request.
9. Assist in the preparation of regularly scheduled reports and presentations.
10. Verify patient eligibility and insurance for initial and upcoming appointments.
11. Coordinate logistics for agency events, workshops, and meetings, including arrangements for facilities and catering.
12. Help with inventory management, ordering supplies, and maintaining office equipment.
13. Assist in the implementation of agency policies and procedures.
14. Support staff with various administrative tasks as needed, including data entry and document preparation.
15. Other office task as needed within reason.
Qualifications:
High school diploma required; bachelor's or associate degree preferred.
Proven experience as an administrative assistant or in other secretarial roles.
Excellent time management skills and ability to multi-task and prioritize work.
Strong organizational and planning skills.
Proficiency in MS Office, with an ability to work with Word, Excel and PowerPoint.
Familiar with or willing to learn Electronic Health Record Systems (EHRs)
Excellent written and verbal communication skills.
Discretion and confidentiality of client and agency information.
Compassionate and supportive approach suitable for a mental health care environment.
Company website: https://preventivemeasuresinc.com/
Preventive Measures is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon receipt of and passing all job-related clearances, background checks and regulated requirements as applicable and permissible by law.