4 Executive Assistant for the National Institute of Health- NIH Jobs in Bethesda, MD
SORT BY
P
A
P
N
Executive Assistant for the National Institute of Health- NIH
$79k-102k (estimate)
Full Time
2 Days Ago
PriceSenz is Hiring an Executive Assistant for the National Institute of Health- NIH Near Bethesda, MD
Location : IC: NICHD Street: 31 Center Drive Bldg: 31A Room: 2A03 City: Bethesda State & Zip: MD 20892
Weekly Hours - FT: 30-40 hours per week Total No. of Hours : 40Overall Position Summary And ObjectivesUnder this call order, the contractor will independently provide support services to satisfy the overall operational objectives of the Eunice Kennedy Shriver National Institute of Child Health and Human Development. The primary objective is to provide services and deliverables through the performance of support services.
Min Education - Associate's
Payrate- $40 hourly on W2Certifications & Licenses
Weekly Hours - FT: 30-40 hours per week Total No. of Hours : 40Overall Position Summary And ObjectivesUnder this call order, the contractor will independently provide support services to satisfy the overall operational objectives of the Eunice Kennedy Shriver National Institute of Child Health and Human Development. The primary objective is to provide services and deliverables through the performance of support services.
Min Education - Associate's
Payrate- $40 hourly on W2Certifications & Licenses
- Minimum education is Masters
- Meeting minutes/summary reports
- Executive level support
- Great communication skills and inter-personal skills
- Meeting coordination
- Calendaring
- Scheduling
- SharePoint
- MS Office
- Concur
- Outlook
- Concur and ITAS can be taught after candidate joins
- ITAS
- General Education
- Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks. 2
- Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
- Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
- Make recommendations to resolve problems that arise.
- Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.
- Provide high-level administrative task support within the Branch.
- Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.
- Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.
- Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans.
- Manages NICHD Executive's Calendar and in charge of scheduling the calendar and keeping the executive updated on meetings. 1
- Manages key requests for staff, property, timekeeping, Leave Calendar for Office of the Director (OD).
- Answer the phones and take messages
- Provide administrative support during meetings, including arranging for audiovisual displays, taking meeting minutes, and following up with summary minutes.
- Run reports and presentations for meetings as needed.
- Manage and prepare responses to a wide variety of internal and external correspondence.
- Create, format, and edit spreadsheets, presentations, and charts.
- Assist with performing searches of electronic and hardcopy files and databases for records, supportive data, and historical documents.
- Analyzes organizational priorities and provides a wide range of liaison services to support program.
- Defines goals to be met on major program issues, recommends a course of action, and implements the course of action chosen.
- Utilizes a high degree of qualitative and quantitative analytical skills in analyzing, evaluating, and improving the effectiveness of program operations.
- Independently researches and/or analyzes complex program issues, reviews, and develops recommendations.
- Schedule and maintain tracking system for all activities. 4
- Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
- Keep government abreast of all commitments via the maintenance of daily calendar.
- Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
- Review and summarize the content of incoming materials, specially gathered information, or meetings.
- Coordinate the new information with background office sources; draw attention to important parts or conflicts.
- Stay abreast of and implements current regulations, policies and procedures; update staff on relevant information.
- Organize scientific articles and materials.
- Plan and complete various special projects.
- Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff
- Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.
- Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms. 3
- Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.
- Establish and prioritize meetings appointment priorities, or reschedule or refuse appointments or invitations.
- Contact participants and notify them of topics to be discussed.
- Schedule room and audio-visual reservations.
- Prepare agendas, handouts and background materials.
- Work with staff on creation and preparation of presentations and slides ; provide task support for presentations and/or handouts (copy, print, distribute, etc.).
- After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes
- Manages parking stickers for Office of Clinical Director (OCD) and OCD visitors.
- Point of contact for guests applicants, works to create itinerary
- Create summaries and reports based on information gathered. 5
- Update and maintain the Program and Employee Services (PES) personnel list and phone directories.
- Communicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates within and out of PES.
- Develop and/or complete forms and prepare for staff's signatures.
- Develop, maintain, and update spreadsheets for ongoing projects.
- ANALYSIS - Analyze and evaluate, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives; and analyze and integrate program financial, technical, and other information.
- ANALYSIS - Analyze organizational priorities and provide a wide range of liaison services to support program and/or administrative functions, including the development and implementation of policies and procedures.
- ANALYSIS - Define goals to be met on major program issues, recommend a course of action, and implement the course of action chosen for various administrative areas of the organization, such as budget and fiscal management.
- ANALYSIS - Develop detailed plans, goals, and objectives for the long-range implementation, administration and change of the assigned program, and develop criteria for evaluating the effectiveness of the program.
- ANALYSIS - Serve as an expert program analyst and provides assistance in one or more of the following areas: policy analysis, program oversight, evaluation activities, strategic planning, and research coordination.
- Maintain office records including office procurements and reimbursement procedures.
- Oversee inventory of office supplies.
- Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.
- Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.
- POTS Ordering for Office of the Director.
- Handles meter reading requests (quarterly) for office printers/scanners.
Job Summary
JOB TYPE
Full Time
SALARY
$79k-102k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
08/01/2024
WEBSITE
pricesenz.com
HEADQUARTERS
Irving, TX
SIZE
<25
Related Companies
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
