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Description
People First * Work-Life Balance *Competitive Pay!
WHO WE ARE
Johnstone Supply - The Founders Group is a 3rd generation family-owned leading wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We are locally owned and operate across 5 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and feature the industry’s most respected catalog (available both in digital and online) featuring more than 80,000 quality parts, supplies and equipment.
PRIMARY PURPOSE
The Accounts Payable Specialist provides financial, administrative, and clerical support to the organization by completing payments and controlling expenses by processing, verifying, and reconciling invoices. This is a full-time non-exempt position.
WORK SCHEDULE
Expectation: Non-exempt, On-site/Hybrid requires 8 plus hours a day, depending on business needs.
SALARY RATE
Salary: $27 / hour
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Reviews all invoices for appropriate documentation and approval before payment; researches accounts as required
· Monitor Payables email and send out invoices for approval.
· Code and process invoices timely and accurately.
· Provide amazing customer service to internal and external associates.
· Recognize reconciliation discrepancies; research and problem-solve to resolution.
· Prepares and processes a weekly check run and one-off checks as needed
· Enter and post entries to the accounting system
· Reconciles vendor statements and bills
· Resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
· Researches vendor statements, expense invoices, and discrepancies
· Prepares account reconciliations as applicable
· Maintains files and documentation thoroughly and accurately, per company policy and accepted accounting principles
· Establish and maintain effective relationships with employees, supervisors, and the general public
· Handle confidential information in a discreet, professional manner
· Demonstrate attention to detail, accuracy is very important. Good time management skills with the ability to work independently with minimal supervision
· Utilize a computer with intermediate knowledge of Excel and Outlook. ERP knowledge is strongly preferred
· Work under pressure, meet deadlines and be flexible in working on multiple projects simultaneously
· Working knowledge of accounts payable and accounting principles
· Review and verify calculations of incoming billings
· Print and obtain signatures on all accounts payable checks
· Distribute signed checks as required
· Perform other duties as assigned
Requirements
QUALIFICATIONS
· High School Diploma with education and or training in accounting; 1-2 years of experience with Accounts Payable processing.
· Familiarity with Accounting Software. ERP experience preferred.
· Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) is required.
· Preference is given to individuals with experience in a wholesale distribution environment
Full Time
$46k-57k (estimate)
08/22/2024
10/21/2024
The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Customer Service, Attention to Detail, Billing, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
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Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
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Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
12/23/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
02/17/2022: Grand Forks, ND
Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
01/12/2022: Troy, NY
Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
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Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
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Current and aspiring accounts payable specialists use a range of both hard and soft skills.
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Step 3: View the best colleges and universities for Accounts Payable Specialist.