1 Director of First Impressions / Executive Assitant Job in Miami, FL
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Director of First Impressions / Executive Assitant
$44k-56k (estimate)
Full Time
3 Weeks Ago
PRMG is Hiring a Director of First Impressions / Executive Assitant Near Miami, FL
Job DescriptionThe "Director of First Impressions" is typically a front-line role, often synonymous with a receptionist or front desk coordinator. This role is critical in shaping the initial experience of visitors, clients, and employees as they interact with the company. Below is a job description for a Director of First Impressions. This role requires someone who is highly organized, proactive, and able to work independently with little or no supervision. The ideal candidate is resourceful, a good problem solver, and possesses strong communication skills.
When we first opened our doors 13 years ago, we had a staff of 3 committed individuals. Today, PRMG employs over 600 people in close to 40 branches throughout the United States.
Since 2001, Paramount Residential Mortgage Group (PRMG) continues to be a leading lender in the mortgage industry. As a privately held mortgage banker and residential home lender, PRMG has successfully helped many borrowers purchase and refinance their homes throughout the United States. Our goals are to provide customers with innovative products, cutting edge technology and industry-leading customer service. When we first opened our doors 13 years ago, we had a staff of 3 committed individuals. Today, PRMG employs over 600 people in close to 40 branches throughout the United States.
- Front Desk Management: Greet and assist visitors, clients, and employees as they enter the office, ensuring a positive and welcoming first impression.
- Phone Handling: Answer and direct incoming calls in a professional and courteous manner. Manage the phone system, including forwarding calls and taking messages as needed.
- Visitor Coordination: Manage visitor sign-in processes, issue visitor badges, and ensure all guests are escorted to their appointments or meetings.
- Office Appearance: Maintain the cleanliness and organization of the reception area, conference rooms, and common areas to reflect the company’s image.
- Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle incoming correspondence, including emails and phone calls, with appropriate discretion.
- Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items from meetings. Organize and manage logistics for meetings, including virtual meetings.
- Project Management: Assist with special projects, research, and initiatives as assigned by the executive. Track project deadlines and ensure timely completion.
- Administrative Support: Perform general administrative duties, including managing files, organizing office supplies, and processing expense reports.
- Gatekeeping: Manage and prioritize the executive’s time, ensuring they focus on strategic tasks. Screen calls, emails, and requests, redirecting them when appropriate.
- Event Planning: Plan and coordinate company events, conferences, and team activities as required.
- Problem Solving: Anticipate the needs of the executive and proactively address issues before they arise. Provide solutions to administrative challenges as they occur.
- Office environment: May require occasional travel or after-hours work.
When we first opened our doors 13 years ago, we had a staff of 3 committed individuals. Today, PRMG employs over 600 people in close to 40 branches throughout the United States.
Since 2001, Paramount Residential Mortgage Group (PRMG) continues to be a leading lender in the mortgage industry. As a privately held mortgage banker and residential home lender, PRMG has successfully helped many borrowers purchase and refinance their homes throughout the United States. Our goals are to provide customers with innovative products, cutting edge technology and industry-leading customer service. When we first opened our doors 13 years ago, we had a staff of 3 committed individuals. Today, PRMG employs over 600 people in close to 40 branches throughout the United States.
Job Summary
JOB TYPE
Full Time
SALARY
$44k-56k (estimate)
POST DATE
08/24/2024
EXPIRATION DATE
10/22/2024
WEBSITE
prmgapp.com
HEADQUARTERS
Severna Park, MD
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