Office Assistant - Receptionist – Jerome ID

Position Summary:

This position is for an Office Assistant - Receptionist. The primary purpose is to support the accounting department in producing accurate and timely financials. It will require a team member who can consistently enter accurate financial information.

Structure:

Full-time Monday – Friday; 8 a.m. to 5 p.m.

Benefits include company observed holidays; medical insurance and paid-time-off upon qualification

Pay: $14.00 - $16.00 per hour

Job Location And Work Conditions:

411 E 340 S, Jerome ID 83338

Office environment; Prolonged sitting in office

Required Qualifications:

Data Entry Experience

Accounts Payable And Receivable Experience

Ability to operate a computer, specifically Microsoft Office (Outlook, Word, Excel)

High School Diploma or Equivalent

Job Description:

Reception: Greet visitors and perform general administrative duties. Assist administrative staff with overflow work, including word processing, data entry, and Internet research tasks. Manage the company’s lobby area. Greet and direct all visitors, including vendors, clients, job candidates, and customers. Ensure completion of paperwork, sign-in and security procedures.

Answer Phones (Multi-line): Provide a positive and professional experience to those calling in; all calls should be answered by a live person within 2 rings.

Accounts Payable: Posting vendor invoices using the three-way match concept. Posting employee expenses to proper period, GL account, and location. Reconciling vendor statements to posted invoices.

Vendor Maintenance: Verify vendor information and update when necessary. Confirm all necessary forms are current, valid, and attached to the vendor profile.

PO Confirmations:Verify price, tracking, and delivery request dates on a daily basis. Communicate shipping delays or price increases to the proper department.

Data Entry: Understand the purpose of data and how to enter it accurately into a report or program

Document Scanning: Maintain historical records by scanning and filing documents as processed/available.

Other administrative duties as assigned

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Data Entry: 1 year (Preferred)

Work Location: In person