Title: Executive Assistant Program: Finance Location: Varick Street Salary Range: $65,000-$70,000 Program Description: The Executive Assistant performs a variety of administrative tasks and supports the Chief Financial Officer in addition to supporting executives from Compliance, Real Estate and Human Resources departments. This individual will be well-organized, have great time management skills, be a proactive problem solver, have an attention to detail, be a team player, and communicate effectively. Ultimately contributing to the efficiency of our business by providing personalized and timely support to executive members and management. Essential Duties and Responsibilities: The essential duties of the Executive Assistant include but are not limited to the following activities:Provides administrative task support: which includes calendar maintenance, scheduling meetings, correspondence in both email and letter form and follow up, phone/ voicemail coverage and receiving visitors for the executiveManages various staff and committee meetings including supporting agendas, preparatory documents, meeting logistics, post-meeting follow-up, expense reports and moreIndependently conducts research and/or collaborates with colleagues to ensure proper preparation for all meetings and eventsWorks closely with each executive to keep them informed of and prepared for upcoming commitmentsManage and arrange CFO’s flight, hotel, and reservations for events and conferencesProvide backup timekeeper duties for the Finance departmentSupport the Chief Financial Officer with preparation of purchase orders and inquiries to unique transitions, as neededMaintain car service accounts (Uber and Carmel Car Service) and paymentsMonitor billing for Waystar, GFP, IPFS, PHLY, EFSP and facilities billing (utilities etc.)Provide support with HR functions using ATS to manage interviews, hiring and onboarding new hire for Finance, Compliance and Real Estate departmentsReconcile AMEX monthly statement for the executivesPrepare check requests for Real Estate and Finance as neededAssist in preparing funding applications when necessarySupports the executive in preparation for Board of Trustees and committee assignments and meetings, materials preparation and works with the BoT LiaisonAs a member of the Administrative Pool, and as such, may cover Front Desk Reception/telephones or assist with other administrative projectsOther duties and projects as assigned by executive members and managementQualifications:Bachelor’s Degree preferred3 – 5 years’ experience - 1-3 years working with Senior/C-level executive a plusHigh level of proficiency in business writing and calendar management requiredProficiency in current software applications Microsoft Office and Virtual meetings management (Teams, RingCentral etc.)Ability to effectively present information and respond to inquiries of a sensitive and confidential nature from board members, donors, staff, and other PRI constituencies.Excellent written and oral communication skills, including the ability to edit documents and independently compose correspondenceMust be cognizant of maintaining the appropriate image in all communication and interactionMust have a demeanor by which s/he simultaneously treats others with respect and commands the respect of other All newly hired Project Renewal staff must provide verification of being fully vaccinated against Covid-19.