Full-time

Propel is looking for an Executive Assistant (EA) to serve as the eyes and ears for our CFO. Your mission would be to connect organizations, projects, and critical business information efficiently and effectively so that, together, we can advance company initiatives and goals.

The ideal candidate would be someone high-energy, detail-oriented, and results-driven. If you have a proven task management system, or if you’re the kind of person who is always looking for ways to make processes run more smoothly, you’ll be a great fit for this EA position.

You’d make a great fit for this role if...

You’re good at

• Organizing all things in life
• Moving fast with minimal/no errors
• Technology and the ability to learn new things quickly
• Being extremely adaptable and cost-effective
• Taking stellar clear and concise notes

Extra awesome

• You’re highly driven
• You have a never-say-never attitude
• You’re able to catch even the smallest mistakes
• You can manage many projects at once and are super organized
• Have a knack for social media and digital content creation

Responsibilities

The ideal EA will be a self-starter with the ability to prioritize and make decisions using sound judgment. This role is all about creating prime conditions for smooth sailing! On any given day, you might be:

• Streamlining the team’s workflow
• Managing the CFO’s schedule
• Drafting, reviewing, and sending communications on behalf of the CFO
• Answering and responding to phone calls
• Organizing meetings, including assembling documents, gathering background information, facilitating logistics, preparing minutes, and tracking action items
• Maintaining records and documents, including liaising with other departments to ensure proper record keeping and budget planning efficiency
• Facilitating accounting operations

Skills

While providing both administrative and operational support, our EA must: 1). interact seamlessly across a broad range of projects, and 2). interact professionally with individuals both inside and outside the company. Here are some of the key skills we’d like to see in you:

• Regular and open communication, with excellent written and verbal communication skills
• Time- and task-management skills
• Ability to multitask and think critically
• Organized and detail-oriented
• Basic understanding of frequently used computer software and programs, including but not limited to various accounting softwares.
• Great interpersonal skills and enthusiasm

Most importantly, we’re looking for someone who is always thinking of ways to help us make processes less complicated. If you don’t know or aren’t sure about something, you’ll take the initiative to research, learn, or ask!

About Propel

Propel is a full-service small business incubator. We’ve brought together all the mission critical services that every company needs to succeed under one roof. Our motto? “Do what you do best. We’ll handle the rest.”

Working at Propel can accelerate your career and give you the opportunity to work with world-class talent and brands. We’re a team that loves what we do and we all thrive on our ability to make an impact. There are many benefits that come with working with us, such as:

• Flexible work hours
• Opportunities to get involved in various projects and expand your skills and experience
• Competitive compensation lots of room for growth
• Lots of autonomy over how you work

We’re high-energy, dedicated, caring, and always pushing to give our clients the best. Learn more at: propelyour.com

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Provo, UT (Preferred)

Ability to Relocate:

• Provo, UT: Relocate before starting work (Preferred)

Work Location: In person