We are looking for an exceptional customer service professional who shares our passion for service and excellence. Automotive dealership or insurance/claims administration experience is a plus. Proficiency in MS Word, Excel, and Outlook along with reception skills are preferred. Bilingual candidates who are fluent in Spanish & English are preferred, but not required.

The essential functions will include:

• Answering, screening and responding to telephone calls on a multi-line system
• Maintain the whereabouts and movement of staff in and out of the organization
• Strong clerical skills - photocopying, faxing, typing meeting notes, preparing letters and documents, data entry, filing, making travel arrangements, schedule appointments
• Creating presentation using graphics
• Completing expense reports, maintaining schedules, plan events and coordinate meetings and events
• Strong analytical skills and attention to detail
• Excellent written and verbal communication skills
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• High levels of integrity and discretion
• Create, run and distribute sales reports utilizing various software programs
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts