Job Objective: Responsible for assessing expenses compared to contract agreement and the administrative function of the TRACK (or equivalent customer timekeeping) system, data entry and cost control practices.

Essential Job Responsibilities:

• Develops spreadsheet reports, verifies information, prepares journal entries, reconciles accounts and balance sheets.
• Reviews and corrects discrepancies on daily information forms, Asset Voice, and within the TRACK CMP system.
• Responsible for the maintenance and data in the TRACK CMP (or equivalent customer timekeeping) system.
• Verify daily allocation and authorization from TRACK data and related timekeeping.
• Review and modify TRACK work processes as needed.
• Assists supplier timekeepers and others.
• Review and approve service invoices
• Assist with collection of receivables
• Respond to general customer questions, resolve issues per the contract agreement.
• Prepares weekly job costs reports, reconciles open job costs items, and provide support for any customer change orders.
• Prepares various reports and will handle confidential information.
• Performs other duties assigned.

Other Job Responsibilities:

• Backup to the Controller.
• Must be able to work with minimal supervision and exercise sound judgment.
• Must be available after hours and on weekends for urgent needs.

Cross-Functional Teamwork: Interface with accounting, human resources, marketing, sales, planning and operations teams as well as other support functions.

Qualifications:

• Minimum of five (5) years of experience in contract administration or similar related experience in maintenance, purchasing, accounting or other support positions.
• Must have experience with TRACK or other timekeeping software and the administrative aspects.
• Demonstrated ability to read, understand, and interpret contracts and contractual agreements.
• Understanding auditing principles.
• Ability to maintain good working relationships with management and employees.
• Ability to work in a fast-paced environment and prioritize work to meet deadlines.
• Ability to work independently, problem solve and be a self-starter.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Proficient with Microsoft Office Suite or related software.

Educational Requirements: Bachelor’s degree in business administration, accounting, or a related discipline.

Physical Requirements:

• The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee may be required to push, pull, lift, and/or carry up to 25 lbs.
• Required to sit for long periods of time.
• Work involves walking, standing, bending, stooping, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.