The Ecommerce Administrative Assistant will provide administrative support to the Ecommerce Manager through various daily and monthly tasks.

Duties and responsibilities

• Assist in identifying and procuring necessary tools, software, and infrastructure to
• support departmental operations.
• Schedule and organize meetings for departmental teams.
• Manage calendars, appointments, and travel arrangements for departmental personnel.
• Handle administrative tasks such as drafting correspondence, preparing presentations, and compiling reports as needed.
• Serve as a central point of contact for internal and external communications within the department.
• Facilitate cross-functional collaboration by ensuring clear communication channels between different teams and departments.
• Relay important updates, announcements, and directives from upper management to
• Maintain accurate documentation of departmental processes, procedures, and workflows.
• Create and manage databases for storing essential documents, contracts, and agreements.
• Ensure compliance with legal and regulatory requirements related to ecommerce
• Assist in milestone tracking for ecommerce initiatives.
• Collaborate with department managers and team leads to monitor project progress and
• Provide logistical support for project-related activities, including coordinating
• Liaise with external vendors, suppliers, and service providers to ensure smooth
• Evaluate vendor performance and service quality, providing feedback and recommendations for improvement as necessary.
• Negotiate contracts, pricing agreements, and service level agreements to secure favorable
• Identify opportunities for process improvement and efficiency gains within the
• Implement best practices, standard operating procedures (SOPs), and workflow
• Collect and analyze data related to website traffic, customer behavior, and sales
• Generate actionable insights to inform decision-making and optimize marketing, sales,
• Regularly report on key performance indicators (KPIs) and business metrics.

Qualifications

• High school diploma or equivalent; relevant college degree is a plus.
• Prior experience in e-commerce, data management, order processing, or administrative roles preferred.
• Excellent attention to detail and accuracy in data management.
• Effective communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to multitask and manage time effectively in a fast-paced environment.
• Problem-solving mindset and ability to work independently and within a team.
• Customer-focused approach and a commitment to delivering exceptional service.

Working conditions

The primary work area is within an open office environment with occasional work from home.

This is a Full-time hourly position. This position may require overtime occasionally.

Physical requirements

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift or move office products and supplies up to 25 pounds.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• Overtime

Ability to Relocate:

• Tualatin, OR 97062: Relocate before starting work (Required)

Work Location: Hybrid remote in Tualatin, OR 97062