About Us: 

Providence Place offers a wide range of living options for seniors in a caring, Christian environment. Our beautiful campus houses Westchester Village I & ll (Independent Living), Westchester Harbour Assisted Living, and Westchester Manor Nursing and Rehabilitation Center.

Position Summary:

 The Accounts Payable Specialist will play a critical role in managing the accounts payable process for our corporate office, ensuring accurate and timely processing of invoices, reimbursements, and payments. This role will be responsible for handling a high volume of transactions, maintaining compliance with accounting principles, and managing intercompany financial flows.

Key Responsibilities:

• Receive and review invoices, forwarding them to the appropriate facilities for approval.
• Verify correct coding and authorization of invoices according to the General Ledger Chart of Accounts.
• Verify invoice information for accuracy and completeness.
• Process invoices for multiple facilities while adhering to Accounts Payable processes.
• Process patient refunds and manual disbursements.
• Verify expense reports and reconcile them with account balances and process employee reimbursements.
• Reconcile credit card reports to ensure accurate accounting. 
• Coordinate and reconcile intercompany transactions among the various entities within the organization.
• Monitor accounts to ensure payments are up to date.
• Assist in preparing weekly payment runs to ensure accuracy.
• Handle check printing, attaching necessary supporting documentation, and mailing checks.
• Reconcile vendor statements and rectify discrepancies.
• Set up new vendors or update vendor information in the accounting system.
• Provide internal and external customer support for AP inquiries (Vendor/Internal).
• Ensure timely responses to vendor and employee inquiries regarding invoices and expenses.
• Participate in the monthly close process, calculating and recording monthly accruals for accounts payable.
• Generate reports and reconcile AP Ledger for accurate record keeping.
• Assist in annual outside audits by gathering necessary account information and documents.
• Manage postage requests and maintain the postage machine updating process. Gather paperwork and verify data for the generation of vendor 1099 tax documents.
• Maintain tax documents and complete required filings with federal, state, and local agencies.
• Provide support for all accounts payable functions with an emphasis on accuracy and timeliness.
• Maintain organized and accurate records of accounts payable transactions.

Qualifications:

• Proven experience in accounts payable within a multi-entity organization, preferably in the healthcare or not-for-profit sector.
• Knowledge of accrual accounting and intercompany transactions.
• Strong proficiency in accounting software and Microsoft Excel.
• Excellent organizational and time-management skills.
• Attention to detail and high degree of accuracy.

Benefits:

Medical, Dental, Vision, Life, STD, LTD, 403B and FSA. Benefits are available to you after your 90 days of Full-Time employment.