1 Invoicing Specialist Job in Indianapolis, IN
PTS Diagnostics is Hiring an Invoicing Specialist Near Indianapolis, IN
This position performs the daily duties related to and including invoicing all customer orders from previous business day, filing electronic and/or hardcopy documentation, participate as resource for documentation/record during Financial Audits. Support Customer Service Department to champion order import error messages to reach timely resolution. This role will also perform periodic back-up support for online customer set-up, support including issue resolution.
Essential Duties And Responsibilities
- Collect shipping information for each order shipped previous business date
- Review and update documentation with shipping charges and additional charges specific to the customer account provisions to be included on invoices
- Prepare and ensure every invoice is complete and accurate
- Send accurate invoices to customers according to their account provisions for all previous business day shipments daily
- File all documentation electronic and hardcopy for each order through shipment daily for all previous business day shipments
- Maintain organization of files
- Provide requested documentation during Financial Department Audits
- Triage all EDI order import errors daily
- Real-time escalation EDI import errors to the appropriate department for resolution and awareness as needed
- Timely and effective communication of EDI import errors status to the appropriate departments including Customer Service Department
- Back-up coverage for B2B Team by performing new customer set-up for online(B2B) ordering portal
- Back-up coverage for Lead B2B Team by triage customer online(B2B) ordering portal questions, access issues
- Suggest and execute on improvements in procedures and processes.
- Responsible for following and continuously improving the quality system and achieving quality objectives through daily actions.
- Special projects as assigned.
- Attention to detail required.
- Efficient filing, strong organizational skills.
- Quickly and correctly perform basic math functions.
- Strong written and verbal communication skills are needed with the ability to clearly present information and describe processes and issues.
- Strong interpersonal skills, including the ability to work with individuals of diverse backgrounds and technical abilities.
- Critical thinking skills.
- Ability to make sound decisions under pressure.
- Working knowledge of EDI.
- Business process knowledge.
- Knowledge of Financial regulations.
- Ability to utilize various software to perform work tasks.
- Experience participating in Financial Audits
- Able to work in a fast-paced, team environment.
- Works effectively with all levels of staff.
- Proficiency in MS Office: Power Point, Excel, Outlook
- High school degree or equivalent.
- Associate or Bachelors degree in Finance, Business preferred.
- Experience Billing/invoicing
- Minimum 1-2 years working in Finance role
- Minimum 1-2 years experience with handling EDI import errors
Employee works in a typical office environment and uses typical office equipment such as telephone, computer, fax, and copy machine.
EQUAL OPPORTUNITY EMPLOYER: PTS Diagnostics is an Equal Opportunity and E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state or federal law.
QUALITY COMMITMENTThis position requires compliance to applicable quality system and regulatory requirements. This individual adopts a “quality in everything we do” approach to all aspects of the execution of responsibilities of this position. Through vigilance, this individual remains alert to any potential compliance situations, and must report such observations to managers and the Head of Quality.
STATEMENT Of OTHER DUTIES DISCLAIMERThis Job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
EMPLOYEE SIGNATUREBy signing this document, I agree to the conditions of employment as described in job description. I fully understand and intend to comply with these provisions and understand that failure to do so may lead to disciplinary action and/or termination from the organization.
Company DescriptionPTS Diagnostics is an innovative point-of-care diagnostics solutions provider that partners with patients and healthcare professionals to provide the right information at the right time to make the right decisions. The company’s name represents the three pillars upon which it has built its long-term success: People, Technology and Service.
PTS Diagnostics is an innovative point-of-care diagnostics solutions provider that partners with patients and healthcare professionals to provide the right information at the right time to make the right decisions. The company’s name represents the three pillars upon which it has built its long-term success: People, Technology and Service.
Job Summary
Full Time
Ancillary Healthcare
$38k-48k (estimate)
05/26/2024
07/24/2024
ptsdiagnostics.com
SUNNYVALE, CA
200 - 500
1992
Private
ROBERT HUFFSTODT
$10M - $50M
Ancillary Healthcare
Related Companies
About PTS Diagnostics
PTS Diagnostics is a manufacturer and supplier of point-of-care biometric testing devices for diabetes and cardiovascular diseases.
The job skills required for Invoicing Specialist include Billing, Customer Service, Attention to Detail, Verbal Communication, Critical Thinking, etc. Having related job skills and expertise will give you an advantage when applying to be an Invoicing Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Invoicing Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Invoicing Specialist positions, which can be used as a reference in future career path planning. As an Invoicing Specialist, it can be promoted into senior positions as a Billing Clerk II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Invoicing Specialist. You can explore the career advancement for an Invoicing Specialist below and select your interested title to get hiring information.
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