Creighton University School of Medicine: Graduate Medical Education (GME) in Omaha, NE

GME Program Coordinator

The GME Program Coordinator is responsible for supporting the operational management of the Pulmonary/Critical Care Fellowship training program. In collaboration with Program Directors and reporting to the GME Institutional Manager, the position requires following the details of national accreditation policies and hospital policies. Assist with programmatic issues including recruiting trainees, administrative workflow, maintaining databases, and communicating with faculty and trainees regarding a range of issues. 

This position is full time and based at CUMC Bergan Mercy Hospital in Omaha, NE. We offer flexible scheduling after the completing training/orientation.

Responsibilities

• Support the Program Director and program faculty and staff to perform duties, including communication, scheduling and correspondence with housestaff, students, faculty from other departments, health care professionals who serve as clinician preceptors and others.
• Responsible for general office duties including mail distribution, answering phones, ordering office supplies, taking notes, creating agendas, and compiling minutes for various meetings.
• Schedule lectures, appointments, travel and meetings and answering general program email and phone inquiries, data entry, greeting residents, and interview day operational logistics.
• Projects and tasks that may require personal initiative, research and critical thinking.
• Assist in organizing and planning program activities such as graduation, orientation and White Coat ceremonies
• Manage highly confidential housestaff information.
• Assist with orienting and giving logistical assistance to new learners in the department
• Organize and prepare data and reports for accreditation processes and current program and housestaff evaluation processes.
• Troubleshooting and problem solving when complex situations arise
• Ongoing professional and skill development to broaden understanding of Pulmonary/Critical Care education to maximize contributions to the Pulmonary/Critical Care program and the Creighton University School of Medicine - Omaha.
• Some travel may be required for professional meetings.

Qualifications

• Associate degree or equivalent experience
• Office administrative experience, preferably in a healthcare and/or education setting
• Demonstrated strong organizational skills with attention to detail, ability to manage multitasking and high-level complex scheduling, action lists and timelines with high-level accuracy
• Proficient in Microsoft Office products
• Ability to maintain confidentiality
• Exceptional communication, organizational and time management skills
• Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment