Job summary
This position will be the primary person responsible for keeping accurate financial records in QuickBooks
Online. Reconciliation of bank accounts and vendor accounts. Entry of invoices/bills, generation of
customer invoices. Sending customer invoices and collecting payments. Requires knowledge of basic
accounting with proficiency using QuickBooks Online is necessary.
General responsibilities
Accounts Receivable
o Work with operations team to enter job estimates into QuickBooks.
o Generate and send invoices to customers when the job is complete
o Follow up with reminders and collections as activity as necessary. This includes personal
telephone calls, emails and traditional mailings.
o Respond to any inquiries regarding customer invoices
o Work in Restoration Manager software to open and close jobs as required. Restoration
Manager is one of the software packages we use to manage field work.
Accounts Payable
o Receive and enter Vendor invoices into QuickBooks. Reconcile Vendor accounts.
o Reconcile QuickBooks accounts payable with vendor reports and maintain QB accuracy
o Prepare Accounts Payable reports out of QuickBooks and meet with management to determine
payment schedule
o Make payments as directed
o Respond to Vendor inquiries
Prepare and Audit Month-End Closings
o Reconcile all bank accounts
o Reconcile cash received with P&L statement
o Collect and reconcile data required for monthly royalty posting
Work with Department Managers to use historical data and their input to create operational budgets.
o Track company and department performance against budget and annual plans
o Generate reports using QB and/or Excel to communicate company financial performance
against plans and budgets.
Research and reconcile any accounting issues and errors
Track and enter (into QB) all Credit Card transactions and reconcile Credit Card accounts at month end
Prepare bank deposits, general ledger postings and statements
Enter and balance accounts receivable and payable on a daily basis
Function in accordance with established standards, procedures and applicable laws
Petty Cash Reconciliation
Process End of Day updates
Assist with other accounting projects in the office
Track deposits made to bank and handle bank transfers as directed.
Monitor credit card charges, payment discrepancies, refunds, returns and miscellaneous charges
Other Accounting tasks as directed by supervisor(s)
Job Qualifications
Previous accounting clerk or bookkeeper position
Proficiency in use of QuickBooks Online
Comfortable with computers and software such as Microsoft Excel and Word and other on line
software packages. Training is available.
Competencies
Ability to multi-task and adapt quickly to changing priorities.
Work comfortably in a deadline driven environment
Must have very strong attention to detail
Must be comfortable calling clients and asking for payment with persistence.
Problem Solving - Identifies and resolves problems efficiently; Gathers and analyzes information;
Develops solutions; Uses reason.
Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary;
Responds informatively to questions
Willingness to learn new systems and tools
Puroclean offers competitive compensation and benefits.