Position Summary:

This role will perform a diverse range of Accounts Receivable, Accounts Payable and other Accounting and Administrative functions.

Essential Duties and Responsibilities:

Accounts Receivable

• Invoice daily shipments for wine & spirits: Add dunnage charges as needed, process invoice in system, and invoice customer via email.
• Process debits/credits as needed (distributor transfers, price adjustments, etc.).
• Process AR credit card payments for invoices.
• Pricing: Maintain and update approved pricing in Microsoft NAV (Navision) as needed.
• Provide backup customer service support to internal & external customers related to Accounts Receivables & Accounts Payable.
• Weekly collections (track account logs and perform account reconciliations as needed).
• Facilitate new customer setup.
• Assist with credit limit reviews for approvals.
• Assist with weekly shipment/inventory reconciliation.
• Assist with bailment/consignment: Invoice, track and reconciliations.
• Assist with AR filing as needed.
• Provide backup support for distributor chargeback processing and payments.
• Assist with related special projects as needed.

Accounts Payable

• Weekly vendor disbursement check printing.
• Positive-Pay report prep for checks.
• Facilitate new vendor setup.
• Assist with CA resale certificates & credit applications.
• Assist with statements and reconciliations.
• Assist with 1099 processing.
• Provide backup support for Concur Invoice processing and payment.
• Provide backup support for Center (Mastercard) Card processing.
• Assist with AP filing as needed.
• Provide backup support for Harvest payments.
• Assist with related special projects as needed.

Qualifications:

• High School Graduate required, College Degree preferred, and a minimum of 1-2 years related work experience required.
• Proficient with Microsoft Office programs, including Excel, Outlook and Word.
• Experience with Microsoft Navision a plus.
• Ability to manage a high volume of transactions.
• Demonstrated ability to calculate figures and amounts.
• Proficient data entry skills.
• Ability to operate office equipment.
• Acute attention to detail and strong organizational skills.
• Commitment to excellence and high standards.
• Excellent mathematical, written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility and a willingness to work within constantly changing priorities.