About Qualifyze

Founded in September 2017, Qualifyze is the fastest growing 3rd party audit provider in the world. Our success builds on a one-of-a-kind digital audit platform that connects the most important stakeholders of the pharmaceutical industry: manufacturers, suppliers, and auditors.

With Qualifyze, customers can solve their audit demand 100% digitally and benefit from instant pricing and high-quality audit reports. The goal is to grow into the most used audit marketplace in the world, while making supply chains more transparent and efficient.

Main responsibilities

The Audit Operations Coordinator is responsible for meticulously validating customer audit requests, converting them into actual audits by negotiating optimal dates with suppliers, and ensuring seamless coordination with QF qualified auditors for efficient allocation.

This role involves liaising with external stakeholders, such as suppliers and auditors, and collaborating with internal teams for streamlined audit organization. As a key member of the team, you will report to the Audit Operations Manager.

Below is a list of key responsibilities involved in this role:

• Validate customer audit requests, ensuring all required information is accurate and complete.
• Initiate and maintain effective communication with suppliers to negotiate and secure optimal audit dates.
• Proactively contact auditors to allocate them to scheduled audits once dates are confirmed with suppliers.
• Liaise and build relationships with multiple external stakeholders, including suppliers and auditors.
• Collaborate closely with internal teams to ensure efficient audit organization.
• Identify and address potential scheduling conflicts or challenges to ensure smooth and effective audit planning.
• Support Quality and Operations Department as needed.

• You have graduated from a Bachelor of Professional Degree.

• English language proficiency on a business level; other languages (Chinese or German are considered a plus).

• Excellent communication skills.

• Strong tech-savvy skills.

• Highly organised and dedicated working approach with great attention to detail.

• You place high value on stakeholder-centricity.

• You enjoy working as part of a team while feel empowered to solve problems with minimum supervision.

• You enjoy building rapport with clients and have the ability to coordinate multiple accounts at the same time.

What we offer?

• Flexible schedules throughout the year.

• €44 per month in restaurant/transportation vouchers.

• Health insurance policy with Assistència Sanitària, with the option to add family members.

• The option to work from abroad for up to 3 months per year.

• All the necessary equipment for work (laptop, headphones, etc.).

• Two official company events per year to celebrate success.

• Individual coaching and mentoring on your development roadmap within Qualifyze.