TITLE: EXECUTIVE ASSISTANT

DESCRIPTION:

Primary responsibilities include answering phones and directing calls, greeting guests, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.

RESPONSIBILITIES:

• Arrange domestic and international travel, including preparation of international travel documents/itineraries, if necessary, and in accordance with the company’s current Travel Policy and Procedures.
• Maintain calendars, and schedule meetings and appointments.
• Set up, organize, automate, and maintain correspondence files and other departmental records so that they are easily retrievable by department members and other administrators.
• Prepare expense reports utilizing the company’s electronic expense report program, Concur.
• Work with department managers, accounting, and purchasing to create requisitions for purchase of goods and services.
• Compose, copy, and distribute routine correspondence and memoranda, reports, documents, and printed forms.
• Coordinate details of on-/off-site department and management team meetings, conferences and special seminars.
• Assist in the preparation of department/corporate presentations by compiling and preparing materials as needed.
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required.

QUALIFICATIONS:

• Five (5) or more years of administrative support experience with duties having included administrative and clerical procedures as well as some accounting knowledge.
• Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
• Experience with databases and maintaining on-line shared systems.
• Dependable, detail-oriented and organized.
• Has operated in a dual reporting structure.
• Performs in a professional manner and maintains competency and a positive attitude in a fast-paced work environment.
• Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.