Tasks and responsibilities of this position include:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled bids and proposals
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contract lists
• Submit and reconcile expense reports
• Provide general support to visitors

• Request bid pricing and other tasks to assist the bid team.
• Assist as needed with contract correspondence and proof read documents.
• Assist finance team with accounts.
• Prepare and maintain physical files for subcontractors and vendors.
• Performs other related duties as required and assigned.
• Prepare a monthly backlog report for the bonding company
• Prepare normal monthly or bi-weekly progress requisitions from project daily records.
• Organize daily material and transportation orders for project supervisors
• Processing invoices and issuing payments