Description

Administrative Assistant

Summary/Objective

Rabine Paving Mid-Atlantic is a full-service provider of commercial asphalt and concrete parking lots servicing the DC metro area and surrounding states. Rabine Paving engineers, constructs and maintains parking lots of all sizes throughout the East Coast and Eastern seaboard.

Rabine Paving Mid-Atlantic is looking for a detail-oriented candidate to help administrative and clerical support to ensure the efficient operation of the department and office.

Essential Functions

• Setup jobs for Operations - acquiring submittals, plants, trucking, permits, project schedules.
• Job closeout tasks.
• Track job schedules.
• Prepare all required forms and pictures for clients.
• Work with Project Managers on information needed to close out projects.
• Track job tickets and other necessary items needed for invoicing.
• Comply with all Rabine Groups policies and procedures.

Competencies (Knowledge, Skills, Abilities)

• Commitment to The Rabine Group’s core values, mission, and programs is required.
• Demonstrate high level of organization and documentation skills.
• Project and/or equipment start-up experience.
• Motivation and ability to execute projects/tasks in a timely manner, strong prioritization and time management skills.
• Strong communication skills with ability to address small to medium crew sizes.
• Proficiency in Microsoft Office Suite.
• Prior experience in an office setting.
• Discretion in working with confidential and/or sensitive information.
• Ability to meet deadlines.
• Mathematical Knowledge.
• Technical Capacity.
• Organizational Skills.
• Attention to Detail.
• Problem Solving Skills.

Education and Experience

• High school diploma/GED equivalent is required.
• Excellent analytical and problem-solving skills required.
• Excellent written and oral communication skills and interpersonal skills are required.
• Must be able to speak, write and read in English.
• Ability to speak Spanish is preferred.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.