Job Title: Administrative Assistant 1

Location: La Porte TX

Duration: 18 months

Description:

Position Title: Plant Admin Assistant

Est Hours Per Week: 40 hours

Work Schedule Time Zone: Mon- Friday; 8 am to 5 pm

Remote or Onsight? Onsite

Highest Level of Education Required for this Position: High School diploma or GED required

Job Description:

● Provides administrative support to the Plant Manager

● Works safely; complies with company safety standards; ensures plant is up to date with safety regulations

● Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events

● In charge of housekeeping duties; ensures cleanliness and order in plant/office areas

● Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur

● Processes daily paperwork/reports as required

● Reviews/files production records

● Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors

● Sourcing/Outsourced quotes

● Prepares monthly reports; submits to appropriate departments

● Utilizes Workday (timekeeping) on a daily basis; reports discrepancies to manager

● Maintains attendance, overtime and non-productive time records; submits bi-weekly timesheets to payroll department

● Tracks employee training sessions and monthly safety meetings

● Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies

● Ensures all facility licenses and permits are current

● Manages contract and material invoicing, receiving, manifesting, ordering and inventory.

● Maintains office equipment and supplies

● Keeps track, inputs data on bulk products received on a daily basis

● Helps prepare annual state and federal compliance reports

● Keeps track and executes assigned Maximo PMs on a monthly basis or as necessary

● Prepares document packages for inspections; provides records for auditors

● In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment

● In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify

● Oversee shipping and receiving records, procedures, regulations, tracking

● Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied

● Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties

● Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times

● Other duties and/or special projects as assigned by Plant Manager

General Requirements:

● High School diploma or GED required

● 5 years experience as an administrative assistant

● Proficiency in Microsoft Suite and/or Google Workspace

● Ability to enter data efficiently, timely and correctly in order to meet deadlines

● Good planning and organizational skills

● Ability to professionally interact with business contacts both inside & outside of the company

● Strong verbal, listening, and written communications skills

● Attention to detail and a high level of accuracy and confidentiality

● Strong time management and multitasking skills

● Ability to work independently or as a team player

● Knowledge of Air Liquide processes and systems such as Oracle, Maximo, and Workday

Job Type: Contract

Pay: $23.00 per hour

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday

Experience:

• administrative assistant: 6 years (Required)
• plant/facility: 5 years (Required)
• Oracle/Maximo/Workday: 1 year (Required)

Ability to Commute:

• La Porte, TX 77571 (Required)

Ability to Relocate:

• La Porte, TX 77571: Relocate before starting work (Required)

Work Location: In person