Job Title: Accounting Assistant

Department: Accounting

Reports To: Centralized Office Manager

Job Summary:

The dealership Accounting Assistant is responsible for supporting the accounting department in various financial and administrative tasks. This role involves managing financial records, processing transactions, and assisting with reporting and compliance activities to ensure accurate and timely financial operations.

What We Offer: 

• Competitive pay 
• Opportunity for advancement 
• Health Insurance 
• Paid Holidays & PTO 
• Short and Long-Term Disability 
• Life Insurance 
• 401(k) Retirement Plan 
• Vehicle Purchase Discounts 

Key Responsibilities:

• Accounts Payable:
  1. Process accounts payable transactions.
  2. Reconcile vendor statements and manage payments.

• General Ledger Maintenance:
  1. Assist in maintaining the general ledger by posting journal entries.
  2. Support month-end and year-end closing processes.

• Financial Reporting:
  1. Assist in the preparation of financial reports and statements.
  2. Compile and analyze financial information for internal use.
  3. Help prepare documents for audits and tax filings.

• Data Entry and Record Keeping:
  1. Enter financial data into accounting software accurately.
  2. Maintain organized and up-to-date financial records.
  3. Ensure proper filing of documents and records.

• Customer and Vendor Relations:
  1. Communicate with customers regarding account information and payment status.
  2. Liaise with vendors to resolve billing issues and discrepancies.
  3. Provide excellent customer service to both internal and external stakeholders.

• Compliance and Controls:
  1. Ensure compliance with company policies and accounting regulations.
  2. Assist in implementing and maintaining internal controls.
  3. Support efforts to improve financial processes and procedures.

• Administrative Support:
  1. Provide general administrative support to the accounting department.
  2. Manage office supplies and other administrative tasks as needed.

Experience:

• Previous experience in an accounting role, preferably in a dealership setting, helpful but not required
• Familiarity with accounting software (e.g., QuickBooks, ADP, CDK, Reynolds & Reynolds), helpful not required.

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong communication and interpersonal skills.

Attributes:

• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Adaptability and willingness to learn.

Working Conditions:

• Full-time position.
• Standard working hours with occasional overtime during peak periods.

Career Path:

Opportunities for advancement