Company Description

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

We invite you to bring your experience and enthusiasm into play as you contribute to the day to day operation and efficiency of our New York City office.

To succeed in this role, you must have excellent organization and communication skills. Are you ready to join our team? Click the apply-button to send your application.

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative, and empowering culture?

We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers.

You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies, and people around the world.

You will join our New York City office

In joining our team, you will be part of an internationally leading company within the area of water, environmental, and energy services.

Your key tasks and responsibilities will be :

Marketing Coordination

• Preparation of proposals in Microsoft Word and Adobe InDesign.
• Creation of graphics for presentations, proposals, and reports.
• Monitor client contracting, procurement, and purchasing portals.
• Coordinate with marketing staff to maintain and update resumes, project sheets, and marketing collateral.

Project Management Assistance

• Assist project managers with project setup, preparing invoices, and generating financial reports.
• Document reviews and editing for compliance with corporate standards, grammar, and punctuation.
• Assist project teams with meeting scheduling and minutes.
• Supporting project teams by being the point of contact for external proposal efforts or growth opportunities.

Office Administration

• Lead administration, equipment, and facilities management, including coordinating suite repairs with building owner and troubleshooting office equipment issues
• Onboarding new employees, including setting up laptops and monitors for staff, issue guest badges and coordinate visitors, receive / distribute packages.
• Managing office calendar including monthly meetings, vacation schedules, and organize office social events and client-related events.
• Coordinate with Corporate Safety team to maintain safety plan for office.

About You

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company.

For this role, we believe your starting point is :

• Minimum 8 years professional experience in similar office settings (professional services / consulting environment preferred).
• Ability to lift heavy objects (approx. 10 lbs).
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and Adobe Acrobat Pro.
• Excellent written and oral communication skills.
• Professional and independent judgement surrounding internal and external client matters and communications.
• Ease in working with diverse personalities and cultures, with flexible and active listening skills.
• Detail-oriented.
• Other certifications / proficiencies will be a plus :
• Notary (or ability to obtain within 6 months).
• Proficient in InDesign software for generating and formatting reports and proposals.
• Experience creating graphics for presentations, reports, and proposals.
• Demonstrated skill in proofreading and editing of technical and scientific writing.

Personal qualities that will help you succeed in this role include strong written and verbal communication skills, strong customer and organizational skills, attention to detail, and ability to work collaboratively across diverse planning, architectural, engineering and construction project teams.

Ramboll in Americas

Ramboll has nearly 2,000 experts working across 50 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health, Water, Energy and Planning & Urban Design.

Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start.

We look forward to receiving your application.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job DescriptionQualificationsAdditional Information

All your information will be kept confidential according to EEO guidelines.

Last updated : 2024-07-02