Middle School Administrative AssistantUnder the direction of the middle school administrators, oversees, coordinates, organizes and performs the day-to-today secretarial and administrative functions at Randolph Middle School; serves as liaison between students, staff, parents, district personnel and the community.DUTIES AND RESPONSIBILITIES:• Provide leadership to school administrative activities; provide information regarding school and district policies and procedures; maintain confidentiality of persons, materials and information.• Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases including IPASS to compile data, run reports and labels, and produce other communications; maintain cumulative record files for students.• Provide secretarial assistance to the administrators; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize “all call” notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar for administrative team; prepare and maintain school master calendar; update and maintain school website; maintain office files.• Assist in the coordination of district and state testing and assessment for school site; distribute, collect, and package test materials; file test results in student cumulative file.• Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports.• Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school.• Provide support to staff including providing necessary student information, assisting with field trips, completing forms, distributing mail, and preparing reports.• Prepare and compile various district reports such as attendance, enrollment, staff absence reports, mandated costs, free and reduced lunch/milk, maintenance requests, and other assigned reports according to established timelines.• Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute timesheets; ensure substitute timesheets match staff absence forms.• When necessary, supervise students sent to the office for disciplinary actions; assist students with completing behavior reports; prepare disciplinary reports and suspension letters to send to parents and the district office.• Perform health-related duties in the absence of the health office staff; administer first aid to students and staff; document information in the medical log; notify parents of ill or injured students.• Oversee the preparation of school purchase orders, including acting as primary contact for the school with the Finance office.• Operate a computer with knowledge of specific software programs; operate a telephone, photocopier, intercom, and other office equipment; arrange for repair and maintenance of equipment as needed.• Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested.• Assist with scheduling the use of middle school facilities by the community; maintain related records.• Perform other related duties as assigned.Terms: School year plus (180 days) plus 10 daysSalary based on prior PK-12 school Administrative Assistant experience