My client, who is a well-know global beauty company , is currently looking for a freelance, hybrid Temporary Administrative Assistant to help backfill when needed.

*** The ideal candidate would be comfortable to work on a flexible schedule ***

Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested.

This Per-Diem admin Position reports to Senior Vice President, Brand Cluster Finance. Also supports VP, Chief of Staff and VP, Portfolio Strategy. Brand Cluster covers 10 global brands across 150 countries.

• Strategically manage calendars for three Brand Cluster executives.
• Heavy meeting scheduling primarily with internal attendees. Works closely with C-suite and other senior executive assistants to coordinate and prioritize meetings.
• Manage all meeting details for exec-owned meetings, inclusive of departmental offsites: confirm attendees and presenters, prepare room/venue and A/V equipment, organize catering and materials, etc.
• Responsible for domestic and international travel arrangements, including flights, hotels and car services. Prepare and submit travel and entertainment expense reports timely and accurately.
• Support development and editing of power point presentations / word documents
• Manage Brand Cluster purchase orders and invoice processing, following internal compliance requirements.
• Assist with meal ordering, pick ups and deliveries.
• Handle office services requests including but not limited to troubleshooting computer, I-phone equipment and telecom issues.
• Maintain product and office supply inventory.
• Create and maintain organizational charts and contact lists
• Coordinate the on-boarding of new hires including the set up of email, phone, office space.
• Serve as backup admin support for Executive Group President if needed.

Qualifications

• Position requires 3 years related experience.

• College degree preferred.

• Excellent communication, interpersonal and organizational skills with ability to drive projects in efficient and diplomatic, professional manner.

• Excellent capabilities in computer skills and software including Microsoft Office applications- Outlook, Word, PowerPoint, Excel, Visio.

• Ability to proactively and effectively collaborate with internal cross-functional partners.

• Must have ability to handle multiple projects and tasks with critical and accelerated time frames adapting to changing priorities.

• Ability to manage highly confidential and urgent matters.