5 Export Documentation Coordinator Jobs in Orlando, FL
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Export Documentation Coordinator
$61k-74k (estimate)
Full Time
3 Days Ago
Ravago Manufacturing Americas is Hiring an Export Documentation Coordinator Near Orlando, FL
PurposeExport Coordinators play a key role in the success of Ravago International’s operational strategy of achieving a competitive advantage in the market based on service differentiation.
The Export Coordinator is responsible for the sales orders and their associated shipments from beginning to end by planning and executing export activities as well as monitoring the activities performed by the ancillary teams to ensure Export shipments are successful and meet their deadlines.
Export Coordinators specialize in US Export requirements such as Incoterms, Trade Agreements, Documentation and Certifications required by multiple destination countries and also need a high comprehension of the Logistics processes and supply chain.
They are responsible to analyze and strategically coordinate each shipment to optimize costs as well as working with internal and external customers providing the agility, flexibility and necessary expertise to minimize transportation, warehousing and other costs affecting the shipment.
Areas of Responsibility / Tasks Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below .
Apply Now
The Export Coordinator is responsible for the sales orders and their associated shipments from beginning to end by planning and executing export activities as well as monitoring the activities performed by the ancillary teams to ensure Export shipments are successful and meet their deadlines.
Export Coordinators specialize in US Export requirements such as Incoterms, Trade Agreements, Documentation and Certifications required by multiple destination countries and also need a high comprehension of the Logistics processes and supply chain.
They are responsible to analyze and strategically coordinate each shipment to optimize costs as well as working with internal and external customers providing the agility, flexibility and necessary expertise to minimize transportation, warehousing and other costs affecting the shipment.
Areas of Responsibility / Tasks Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below .
- Area of Focus (In order of percentage of time spent on activity, importance and/or priority)
- Processes our customers’ purchase orders, oversees regional offices’ sales orders and all related requests such as: obtaining price and credit approvals and securing product allocation
- Review order details and ensure they are in compliance with US Customs and Border Protection regulations and company policies and procedures, such as: road weights restrictions at destination, documentation required, Trade Agreements, Power of Attorneys, validate HS codes and Product Description, provides all the necessary information for routed transactions, validate the FOB value.
- Ensures that all transactions meet acceptable profit requirements and shipment deadlines and audits orders for accuracy prior to releasing.
- Effectively communicates order status to external customers and overseas regional offices, including vessel delays, roll overs, split shipments, backorder information and future, documentation status order confirmations.
- Responsible for ensure all Intercompany Transactions meet the required “markup policy” by following the guidelines provided by our Accounting Team, this requires additional manual calculation outside the system and submitting a “Price Adjustment” form to the company’s CFO for approval.
- Monitors and maintain all customer specific information and requirements within operating system.
- Coordinates country required pre-shipment inspections as needed with the different Customs agencies involved and completes forms accordingly.
- Communicates with Freight Forwarders to coordinate Air shipments with different carriers from beginning to end and provides all necessary manual documentation required to import the cargo at destination.
- Responsible to monitor order progression across multiple departments within Ravago International by utilizing the company systems and reports to accurately monitor their orders.
- Invoice Sales Orders and provide complete documentation and certification package to regional Sales offices for distribution to final customers prior to cargo arrival to enable the nationalization of material at foreign destination avoiding any delays to prevent extra costs. Documents package includes Commercial Invoice, Packing List, Certificate of Analysis, Copy of Bill of Lading, Certificate of Origin and Free Trade Agreement documents as applicable based on destination.
- They closely monitor shipments to High Risk countries and ensure the necessary guidelines are being followed to comply with Customs Regulations to avoid possible fines and sanctions.
- Monitors and enforces existing orders per the terms of the agreement between Ravago International Companies and their customers.
- Assists in all proactive duties aimed at successfully executing rush orders to help stimulate soft sales and achieve committed sales volume targets while maintaining and improving customer’s satisfaction.
- Follows set guidelines in submitting accurate and complete requests/paperwork to other departments by appropriate deadlines, actively working with freight forwarder on scheduling and tracking the status of orders.
- Actively problem solves by seeking better alternatives for performing assigned tasks by making rational assessments of options and reaching logical and accurate conclusions from available information.
- Secondary Area of Focus (In order of percentage of time spent on activity, importance and/or priority)
- Contributes to the groups success by assisting with coverage during absences
- Stays up-to-date on developments related to the company, profession, resources, and technology
- All other duties as assigned
- Not Applicable
- OR Note Supervisory responsibilities along with estimated span-of-control as this may help identify scope/level
- Understanding of Export process
- Understanding of International Commercial Terms (INCOTERMS) as well as with commodity classifications in Schedule B
- Understanding of Electronic Export Information
- Familiarity with international documentation (Commercial Invoice, Letters of Credit, Packing List, Certificate of Origin)
- Proactive Approach and Accountability
- Excellent communication skills, both written and verbal
- Willingness to adapt in an evolving environment
- Ability to maintain high level of organization and prioritization
- Strong planning, analytical and mathematical skills
- Innate sense of urgency that provides proactive and consistent work
- Proven ability to work well within a team and promote strong working relationships meanwhile maintaining professional attitude and positive outlook
- Capacity to produce a large quantity of error free work in a timely fashion
- ust possess excellent interpersonal and problem solving skills
- Good at multitasking
- Proactive Approach and Accountability
- Work well under pressure
- Adaptable / Flexible
- Able to efficiently work under minimal supervision
- Experience in trading, resale, distribution and supply chain preferred
- Education:
- Bachelor’s degree or equivalent work experience required .
- Experience:
- Freight forwarder experience preferred.
- Experience working effectively with transport service providers.
- Experience in trading, resale, distribution and supply chain preferred
- Proficiency in Microsoft Office: specifically Outlook, Word, and Excel with the aptitude to quickly learn and understand additional applications
- Licenses / Certifications:
- Valid driver’s license – required
- Language:
- Proficiency in English required
- Bi-Lingual – Spanish or Portuguese is a plus
- Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
- hybrid in-office and/or work-from-home role
- While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
- Push, pull, and lift to 20lbs
- While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
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Job Summary
JOB TYPE
Full Time
SALARY
$61k-74k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
08/01/2024
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The following is the career advancement route for Export Documentation Coordinator positions, which can be used as a reference in future career path planning. As an Export Documentation Coordinator, it can be promoted into senior positions as an Import/Export Clerk II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Export Documentation Coordinator. You can explore the career advancement for an Export Documentation Coordinator below and select your interested title to get hiring information.
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