Part Time Administrative Assistant

Administrative Assistant Part Time
Sterling Middle School
4.5 hours/day; 188 Day Working Calendar
Wage: minimum $17.71 salary dependent on experience


QUALIFICATIONS:
1. A reasonable degree of proficiency in typing and computer skills.
2. Working knowledge of basic office procedures and the operation of common office equipment and machines.
3. Three years' experience as a secretary or two years' experience as an assistant school secretary

REPORTS TO:
Principal

JOB GOAL:
To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

PERFORMANCE RESPONSIBILITIES:

TELEPHONE:

• Answer questions and/or direct calls to appropriate personnel
• Record messages for staff and send via e-mail or written message
• Record messages for students and have delivered

DISCIPLINE

• Type discipline referral letters for Principal and Assistant Principal and prepare for mailing to guardians
• File copies to behavior files

PURCHASING

• Enter purchase requisitions in accounting system
• Check in, process receipt and distribute all orders upon delivery
• Order office supplies at the beginning of year and as needed
• Track office supplies

STUDENT INFORMATION

• Verify receipt of all required student forms received at registration
• Contact students regarding missing forms and direct them to complete

STUDENT CUMULATIVE RECORDS

• File TCAP and other assessment scores when received
• Affix student photos annually to student record files

MAIL

• Sort and distribute incoming postal and interoffice mail to staff mailroom
• Deliver outgoing mail to Post Office at the end of each day

REGISTRATION

• Prepare student registration packets prior to registration day
• Collect fees and hand out paperwork to parents/students on registration day

MISCELLANEOUS

• Greet and assist parents/visitors as needed
• Cover all aspects of attendance desk if Assistant is gone
• Supervise student assistants
• Troubleshoot copy machines
• Initiate lunch fee calls via School Messenger System (per Kitchen Mgr weekly list)

Sterling is located in Logan County in the Northeastern corner of Colorado on Interstate 76 alongside the Platte River. Having the largest population, approximately 14,699 (2020), in Logan County and much of the surrounding area, Sterling offers shopping, restaurants, numerous parks, a recreation center, access to medical care and is located near North Sterling Reservoir. Sterling is approximately 1 1/2 hours from Denver International Airport and 2 hours from Denver and the front range (I-25 corridor).

RE-1 Valley School District has two high schools, one middle school, one junior high school, three elementary schools and two preschools and serves approximately 1,900 students in the Sterling and Iliff/Crook areas, employing about 400 staff. RE-1 Valley employs highly qualified, dedicated staff who believe our mission is to prepare all students for productive, successful lives beyond school through a balanced curriculum, activities, community experiences, global awareness, high expectations and interaction among students, parents and community. Visit the District website at www.re1valleyschools.org for more information including updated job postings and salary schedules.

RE-1 Valley School District is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RE-1 Valley School District makes hiring decisions based solely on qualifications, merit, and business needs at the time.