Position: Operations Manager

Company: Read To Me International Foundation
Job Type: Full Time Exempt, Salaried
Location: Queen Street Office

Immediate Supervisor: Executive Director

JOB DESCRIPTION: The Operations Manager will be a key part of the organization and will oversee day-to-day operations of the organization, as directed by the Executive Director. This includes management of the offices, finances (accounts payable, accounts receivable, and grants), and human resources including analysis and improvement of organizational processes to improve quality, productivity, and efficiency. In addition, the Operations Manager will assist the Executive Director with event logistics, the annual report, program implementation, and other community outreach activities, as assigned.

RESPONSIBILITIES:

1. In conjunction with the Executive Director, facilitate consistent analysis and improvement of operational processes to improve quality, productivity, and efficiency through short-term and long-term planning.

2. Ensure adherence to accounting policies and practices, in addition to the review of and proper classification of expenses.

3. Ensure that office spaces are neat and organized.

4. As directed, support grant-related deliverables and assist the Executive Director with grant management, such as grant budget review and expense management and maintenance.

5. As directed, help to develop, implement, and review operational policies and procedures.

6. As directed, support event logistics for events, such as conferences, fundraisers, and community outreach events.

7. As directed, manage and maintain databases or shared resources, such as SharePoint, shared spreadsheets (contact lists, presentation lists, mail log, login credentials, etc.), and templates.

8. Ensure all legal and regulatory documents are filed and monitor compliance thereof.

9. Ensure organization in compliance with record retention policies and trademark up to date.

10. Manage offices, which includes setting up, monitoring, and maintaining phone systems, laptops and computers, IT, supply chain, and inventory.

11. Manage and maintain accounts payable (AP) and accounts receivable (AR).

12. Manage and maintain all AP and AR-related spreadsheets and all donation acknowledgement letters.

13. Manage and maintain organization-wide mileage reimbursements, program expense requests, the expense tracker, and ensure bills are paid on time.

14. Gather content for Annual report, work with other staff on creation.

15. Deposit checks, process incoming mail, and ensure outgoing mail is delivered.

DESIRED QUALIFICATIONS:

● A minimum of two years’ work experience at a nonprofit organization or business managing finances, evaluating program logistics, and office operations.

● Bachelor’s Degree in Business, Finance, or area related field.

● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive (Forms, Classroom), and Video Communication Flatforms (Zoom, Microsoft Teams, WebEx).

● Has experience with QuickBooks, donor software, POS systems, and fundraising systems.

● Has experience with event planning, public speaking, oral communication, and social media.

● Has experience with data collection, analysis, and reporting.

● Has IT experience.

● Familiarity with computer operating systems, printers, copiers, faxes and scanners, and other office equipment.

DESIRED PERSONAL QUALITIES:

● Passionate about Read To Me International Foundation’s mission.

● A strong communicator, with excellent written and verbal skills.

● Goal-driven, highly organized, and receptive to constructive feedback.

● Enjoys a structured organization, with clear standard operating procedures in place.

● Displays ownership and accountability - asks for help when needed, prioritizes competing assignments, communicates frequently, and follows through with minimal supervision.

● Transparent, flexible, and operates with integrity.

● Possesses a teamwork mindset, is collaborative, and has a positive attitude.

OTHER REQUIREMENTS:

This job requires:

● Access to a vehicle, a valid driver’s license, and current no-fault auto insurance with at least the minimum State of Hawai’i coverage requirements.

● The ability to travel between sites.

● The ability to lift 35 pounds.

● The ability to perform duties at a computer and/or desk in the field.

● Work Schedule: Monday through Friday, from 8:00 AM – 4:30 PM, with one work-from-home day.

WORKING CONDITIONS:

The Operations Manager generally works a standard work week, Monday through Friday, from 8:00 AM - 4:30 PM, but will, at times, be expected to work evenings, weekends, and overtime hours to accommodate program activities and events.

COMPENSATION:

$50,000 - $60,000 annual salary range

Medical, dental, Simple IRA, Personal Time Off, paid holidays, spot bonus potential based on performance review.

BENEFITS
RTMI offers the following benefits to eligible employees, including:

● Medical and Dental Insurance (waiting period may apply)

● Simple IRA (retirement benefit, waiting period may apply)

● Workers’ Compensation

● PTO and Holidays

● Bonus based on performance review and availability of funds.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

RTMI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment.

TO APPLY:

Interested applicants, please send a cover letter and resume to dannah@readtomeintl.org. Submissions a cover letter and resume will not be reviewed. Please note that Dannah Barnes, Executive Director will be on PTO from June 7th through June 18th. She will get back to you upon her return.

DISCLAIMER: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Vision insurance

Ability to Commute:

• Honolulu, HI 96813 (Required)

Work Location: In person