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Contract Executive Assistant
$84k-108k (estimate)
Full Time | Restaurants & Catering Services 4 Days Ago
Save

Redfin Corporation is Hiring a Contract Executive Assistant Near Seattle, WA

This is a 6 month contract position with expectations of quarterly travel.
This position is a hybrid role requiring employees to work from either our Seattle, WA or San Francisco, CA office every Tuesday and Wednesday, and remote all other days.
Redfin is redefining real estate in the consumer’s favor by combining our own technology and agents to create a service that’s better, faster, and costs less. As a Redfinnian, you’ll make a difference in one of life’s most important events—buying or selling a home. Our hiring standards are high, yet our culture is humble. No matter what role you have, you’ll be both challenged and inspired every day. We’ve got all the perks, but if what you value most is doing great work in a creative, collaborative, and disciplined environment, join us!
This role requires a highly organized, detail-oriented individual who can balance the demands of supporting our brokerage Senior Director. The ability to communicate clearly, manage time efficiently, and maintain confidentiality is crucial for success in this position.
The Role
  • Administrative Support: Provide comprehensive administrative support one or two directors, ensuring efficient management of their schedules, correspondence, and communications. This includes managing calendars, scheduling meetings, preparing agendas, and handling phone calls and emails.
  • Project Management: Ability to create and maintain a project or workback plan. Document meeting actions/outcomes and draft project status reports for executive level reporting.
  • Document and Presentation Preparation: Prepare, edit, and proofread documents, reports, and presentations for the directors. Ensure that all materials are accurate, well-organized, and professionally presented.
  • Meeting and Event Coordination: Organize and coordinate meetings, including arranging logistics, preparing materials, and taking minutes. Assist in planning and executing director-level events and meetings, both internal and external.
  • Employee Recognition: Track major employee milestones such as work anniversaries, birthdays and performance of top producers and facilitate recognition - calls, emails, gifts or similar.
  • Communication Liaison: Act as a point of contact between the directors and other staff members, stakeholders, or clients. Facilitate and relay important messages accurately and timely. Example quarterly director newsletter, social media engagement.
  • Travel Arrangements: Coordinate travel arrangements for the directors, including flights, accommodations, and itineraries. Ensure all travel needs are met and any changes are efficiently managed.
  • Confidentiality and Discretion: Maintain the highest level of confidentiality and discretion when handling sensitive information pertaining to the directors or the organization.
  • Expense Management: Manage and reconcile expenses for the directors, ensuring accurate and timely expense reports and compliance with Redfin policies.
  • Collaboration and Teamwork: Work collaboratively with other assistants and team members to ensure a cohesive approach to support services. Share responsibilities and provide backup support as needed.
About You
  • Proven experience as an Executive Assistant or similar role.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • Proficiency in office software (e.g., Google Office, Excel, LinkedIn) and experience with virtual meeting platforms.
  • Ability to multitask and prioritize tasks effectively.
  • High level of discretion and professionalism.
  • Bachelor's degree or equivalent experience preferred.
Redfin is an equal opportunity employer committed to hiring a diverse workforce.
A diverse, inclusive culture is vital to Redfin's mission of making real estate better for people from all walks of life. We’re proud that Redfin is a place where different points of view and backgrounds are encouraged and respected. We constantly strive to build a company that reflects the world around us, based on our conviction that pursuing and developing talent of all types is the right way for a business to thrive over the long haul.
Redfin provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by applicable federal, state or local law. If you need accommodation in the application or recruitment process because of a disability or special need, please contact
recruitingteam@redfin.com
Redfin encourages individuals with criminal record histories to apply for employment and considers such individuals for employment consistent with the requirements of any applicable fair chance acts, including but not limited to the San Francisco and Los Angeles Fair Chance Acts. Philadelphia applicants can access a copy of Philadelphia Fair Criminal Records Screening Standards ordinance poster
here
.
Redfin accepts applications on an ongoing basis.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Restaurants & Catering Services

SALARY

$84k-108k (estimate)

POST DATE

06/24/2024

EXPIRATION DATE

08/23/2024

WEBSITE

redfin.com

HEADQUARTERS

CANTON, MA

SIZE

3,000 - 7,500

FOUNDED

2006

TYPE

Public

CEO

ADAM WIENER

REVENUE

$500M - $1B

INDUSTRY

Restaurants & Catering Services

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About Redfin Corporation

Redfin is an online real estate platform that allows users to buy and sell residential properties.

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