Job Title: Office Manager

Reports To: Director

of Strategic Projects FLSA Status: Salary

Exempt

Type of

Position: Full Time Effective Date: 6/6/2024

Office

Manager

Essential

Job Duties and Responsibilities:

Human Resources

·

Regular attendance,

punctuality, physical on-site attendance (if applicable), adherence to the company’s

established policies and the team member handbook.

Required Knowledge, Skills, and Abilities:

·

Monitors all incoming public traffic. 

·

Receives guests and others in a courteous, polite and warm manner. 

·

Distribute guest badges as needed. 

·

Answer telephone, determine nature of call, and relay information

or route call as appropriate. 

·

Manage incoming/outgoing mail and courier packages. 

·

Log and accurately follow-up on any maintenance requests or needs. 

·

Appropriately and accurately prepares and distributes routine

correspondence. 

·

Assist with stocking, ordering, and maintaining inventory of

office and breakroom supplies. 

·

May provide clerical and administrative support to various

departments. 

·

Receive and follow reception schedule/instructions from supervisor

and as outlined in established policies and procedures. 

·

Assist with sending invoices to accounts payable.

·

Maintain a clean and professional lobby. 

·

Maintain clean and stocked conference rooms and breakrooms.

·

Assemble/distribute P&L books on a monthly or quarterly basis. 

·

Create/order business cards for new or existing employees. 

·

Manage and distribute all outgoing and incoming FedEx and UPS

deliveries. 

·

Complete office supply expense report accurately every month. Refuel conference planning and execution. 

o

Budget management, hotel coordination, and vendor management (conference

supplies, catering, printing) 

·

Propose team-building ideas that build office camaraderie and

trust. 

o

Superbowl squares, Pool tournament, etc. 

·

Organize meeting notices that align with leadership schedules

and clearly articulate the agenda or objectives. 

o

If necessary, follow-up on outstanding action items and

decisions resulting from meetings. 

Education and Experience:

• Bachelor’s
• degree in business or related field preferred.
• Excellent
• verbal and written communication skills to communicate with others at all
• levels within and outside the organization.
• Excellent organizational
• skills.
• Proficient
• in Microsoft Office (Excel, PPT, Outlook, etc.)
• Office
• management experience preferred.
• Ability to
• answer the telephone, take detailed messages, respond to verbal inquiries,
• take directions from different sources, handle multiple tasks and be
• organized in a fast-paced environment.
• Knowledge of
• and demonstrated skills in general office procedures.
• Able to project a professional image.

Working environment and physical requirements:

·

Prolonged periods

of sitting at a desk and working on a computer.

·

Must be able to lift

15 pounds at times.

Travel: Must be able to travel up to 25%.

At-Will Employment: This

position is at-will, which means that either the employee or the Company may

terminate employment at any time, with or without advance notice, and with or

without cause.

EEO

Statement: Refuel is an equal opportunity employment employer to all

applicants and team members. Refuel

does not unlawfully discriminate on the bases of race, color, creed,

 religion, gender (including pregnancy, childbirth or related

medical conditions), national

origin, ancestry, age, physical or mental disability, medical condition including

genetic characteristics, or any information based on genetic background, family-care status, veteran

status, marital status,

sexual orientation, gender identity or gender expression where a person’s gender-related appearance and behavior may not be stereotypically associated with the person’s assigned

sex at birth, or any other consideration made unlawful by

federal, state, or local laws.

The job

duties, responsibilities, requirements, and aspects stated in this job

description are not meant to be exhaustive. 

Additional job duties not listed here may be required. Further, the Company may change or add the

job duties, responsibilities, requirements, and aspects listed here at any time

in its sole and final discretion.

#WSSCORP

At Refuel, we want to change your view of what to expect from a convenience store. We are investing in technology and building innovative stores to be the brand you trust – for everything you need.