FLSA Status: Non-Exempt
Calendar Days: 12 Month
Workplace Location: Onsite
Job Family: 204 Administrative Assistant II
Job Title: Administrative Assistant II
Division/Department: HR/Operations

Supervisor: 110 Chief
Date Revised: 5/29/2024
Job Summary: Provide support to the area of Operations, including, the Purchasing Cooperative, Human Resources, Communications/Marketing, Printing Services, and Facility Management.

Education/Training:
High School Diploma / GED
Prefer college hours or Associates Degree

Experience:
At least 5 years of related experience.

Knowledge / Skills:
Ability to build, develop and inspire teams
Task execution (result oriented)
Build and cultivate relationships
Excellent communication Financial knowledge
Mental Demands/Physical Demands/Environmental Factors:
Must be able to maintain emotional control under stress
Work with frequent interruptions during scheduled work
Cooperate with staff members and outside customers
Ability to multi-task
Occasional travel and irregular hours
Majority of working conditions will be indoors

Major Responsibilities and Duties:1. Provide administrative assistance to the Chief Operations Officer and Communications Coordinator.
2. Assist in the day-to-day operation and facilitation of the Purchasing Cooperative.
3. Prepare and schedule all news ads, following the timeline of the Purchasing Administrator.
4. Serve as an additional point of contact for vendor technical assistance in the Purchasing Cooperative.
5. Review, maintain, and process all requisitions and invoices regarding facility management for the ESC and Ecoland.
6. Calendar and schedule yearly inspections (elevator, alarm, suppression, vehicles) for both buildings.
7. Prepare requisitions, process invoices, and monitor budget amendments for all program areas assigned.
8. Assist with calendar items, scheduling of meetings, and communications in assigned program areas.
9. Serve as time accounting timekeeper to gather, review, and submit time accounting reports per weekly/monthly due dates.
Regular and reliable attendance.
Other duties as assigned.

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

Funding
All Region 7 employees are at-will employees. Because your assignment is funded by grants, federal funding, and/or special funding, your continued employment is expressly conditioned on the availability of funding for the position. If funding becomes unavailable due to loss of state/federal funding or due to financial constraints of Region 7 ESC, your position is subject to immediate termination.