Here at Rehrig Pacific, we are all about our people. Since 1913, our organization has focused on sustainable supply chain solutions while creating a culture and atmosphere where amazing people, like you, are celebrated for doing their best work. Rehrig Pacific has grown to meet the needs of our industry consumers across the country and internationally. We are constantly creating innovative solutions to transcend the new standards set forth by our customers. We find true fulfillment in helping others, both within the Rehrig Pacific family and in our communities. As servant leaders, we lead by example.

Purpose of Role

The Office Administrator provides administrative support to the plant manufacturing team, a welcoming environment for visitors, and serves as a key resource for employees regarding their payroll and benefits. This individual will also plan team gatherings, celebrations, and help coordinate customer visits.

Areas of Accountabilities

Front Office

• Maintain a welcoming and professional environment by greeting employees, callers, and visitors, answering questions, and directing phone calls as appropriate.
• Manage vendor relationships and collaborate with internal departments as needed (e.g., office equipment, phone service, uniforms, etc.).
• Order and stock office supplies.
• Perform any other administrative support tasks as needed by the plant team, such as maintaining files, recordkeeping, distributing mail, etc.

Payroll and Benefits

• Audit and enter payroll on a weekly basis.
• Serve as a point person for employees related to payroll and benefits, professionally responding to employee questions and directing them to the appropriate resources when needed.
• Handle personnel files confidentially and professionally.

Employee Onboarding

• Manage the new hire process for all plant employees by collecting and submitting all required documentation to the Payroll team.
• Train new employees on timeclock operation and basic ADP functions.
• Collaborate with internal Benefits and Payroll teams to ensure processes are followed and updated as needed.

Event Coordination

• Manage the planning and coordination of plant events and celebrations e.g., Christmas party, summer picnic, etc.
• Prepare meeting rooms and supplies for customer site visits.

Knowledge, Skills, and Experience

• High School Diploma or equivalent.
• Two years experience in an office or clerical environment.
• Strong communication and interpersonal skills.
• Proficient in Word, Excel, PowerPoint.
• Knowledge of ADP a plus.
• Ability to multitask and engage a variety of internal and external customers.
• Fluent in verbal and written Spanish preferred

Rehrig Pacific Company is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also here.