We are seeking a bilingual (English and Spanish), highly organized, and communicative Administrative Assistant to join our team. The ideal candidate will be a proactive and detail-oriented individual who thrives in a fast-paced environment. The Administrative Assistant will play a crucial role in supporting the RLI functions and ensuring the smooth operation of day-to-day activities.

This position can be remote if the candidate is outside of the Omaha, NE area.

Responsibilities:

• Provide administrative support to RLI team members, including scheduling meetings and managing calendars.
• Provide support to virtual events.
• Act as the primary point of contact for internal and external communications, including answering and directing phone calls, emails, and other inquiries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Maintain and organize filing systems, both electronic and physical, ensuring accuracy and accessibility of documents.
• Assist in coordinating and planning company events, meetings, and conferences.
• Manage office supplies inventory and place orders as necessary to ensure adequate stock levels.
• Assist with onboarding new employees by preparing orientation materials and coordinating training sessions.
• Handle sensitive and confidential information with discretion and professionalism.
• Collaborate with team members to streamline processes and improve efficiency within the organization.
• Perform other duties and special projects as assigned.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Bilingual – English and Spanish - required
• Proven experience as an administrative assistant or in a similar role.
• Exceptional organizational skills with keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), HubSpot, Cvent, Slack, and project management tools.
• Proficient in virtual meeting technology (Zoom, Teams, etc.)
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels.
• High level of integrity and discretion in handling confidential information.
• Flexibility and adaptability to changing priorities and deadlines.
• Positive attitude and willingness to take on new challenges.

Physical Requirements 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to effectively and efficiently operate office equipment, including telephones, copiers, Mac computers, etc.
• Must be able to lift and carry 30 pounds (i.e. reports, programs, brochures,
• banners, etc.)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Blair, NE (Required)

Work Location: In person