RemX has an exciting opportunity for an Administrative Assistant in West Los Angeles, CA!

Duration: TBD

Shift: Monday - Friday 8am - 4:30pm

Description

Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.

Essential Functions:

• Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.
• Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.
• Takes minutes.
• May perform desktop publishing.
• Uses a variety of software to compose letters/prepares reports for executive/manager review.
• Maintains confidential department files and records.
• Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.
• Screens telephone calls/visitors, refers to appropriate staff member.
• Interprets policies and procedures in response to inquiries.
• May provide information to top level management, Board Members. etc.
• Reviews/screens manager/executives mail, researches issues and provides recommendations.
• May provide training/direction to other non-exempt personnel.

Basic Qualifications:

• Minimum 3 years of experience 
• High School Diploma or GED, or equivalent 

Additional Qualifications:
- Proven experience as an administrative assistant or in a related role
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills
- Attention to detail and problem-solving skills
-Excel experience required
- Ability to handle sensitive information with confidentiality
- Ability to work independently with minimal supervision
- Knowledge of office management systems and procedures