JOB TITLE: Purchasing Assistant

REPORTS TO: Directly responsible to the Purchasing Manager

Workers Supervised: N/A

Interrelationships: Works cooperatively with all hospital departments.

JOB SUMMARY:

A Purchasing Assistant is a professional individual who assists in the procurement process by monitoring stock levels, researching vendors, submitting and tracking orders, and maintaining purchasing records. They play a crucial role in ensuring timely and cost-effective procurement of supplies and equipment based on the organization’s needs.

JOB RESPONSIBILITIES:

Job Duties:

• Performs office duties including: opening up the department if arriving first, check voicemail and email messages, answering the phone and check mail in media room.
• Maintain knowledge of purchasing program and assist with placing supply orders.
• Following Pyxis protocol: printing report and stocking supplies daily and as needed.
• Clerical and administrative tasks would sometimes be required.
• Develop and maintain good working relationships with all internal departments, the management team and medical staff.
• Work with hospital management staff to procure the appropriate supplies and equipment within the agreed time frames.
• Ensure that employee and patient safety is a primary concern in the selection of equipment and supplies.
• Coordinates the standardization of supplies and equipment within the organization.

Typical Working Conditions:

• Occasionally exposed to the risk of blood borne diseases.
• Contact with patients under a wide variety of circumstances.
• Occasionally exposed to unpleasant elements (accidents, injuries and illness)
• Subject to varying and unpredictable situations.
• Possibility of cuts or burns from equipment.
• Possibility of strains due to lifting or aiding with patients.

SKILLS AND QUALIFICATIONS:

• Experience: Working knowledge of medical terminology, six months experience in health care desired
• Education: High school graduate
• Cert./Registration: N/A
• Essential Functions: See Physical Requirements (Physical Capacity Profile).

Key Competencies:

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Accuracy
• Flexibility
• Reliability
• Teamwork

Physical Requirements: Level 3 

PHYSICAL REQUIREMENTS will be provided upon request.