Our Vision:

Our integrative mental health clinic is dedicated to providing the highest level of patient care with holistic and integrative treatments. We not only provide the most advanced care for our patients, but we also provide the most comfortable experience for them when they visit. As a part of our team, you will enjoy a positive, peak performance culture and a mission of success that will enable you to flourish professionally and personally.

This position will be a combination of front office duties, administrative assistance and training for practice management for our small but growing office. This position is ideal for someone looking for long-term career growth!

To join this exciting and rewarding position you will need:

• 3 years experience in Medicine as a front office coordinator/receptionist
• Expert on EMR software, treatment planning, medical billing, and financial arrangements including invoicing and collecting co-pays
• Experience on how to schedule a busy multi-provider practice
• Sociable and able to build rapport easily. Ready to bring massive value to our practice and patients
• Advanced organization skills and attention to detail
• Outstanding interpersonal and leadership skills
• Committed to HIGH quality patient care
• Confident enough to think outside the box.
• Proactive, energetic and hardworking.
• Interested in Practice Management or experience in higher level medical office operations

Responsibilities

- Coordinate provider schedules and appointments efficiently.

- Utilize medical administrative support skills to ensure smooth operations within the office.

- Provide exceptional patient service and care, demonstrating empathy and professionalism.

- Utilize IntakeQ and Practice Fusion software to manage patient records and appointments effectively.

- Coordinate with administration and participate in medical billing and data entry.

- Maintain confidentiality and adhere to HIPAA regulations when handling medical records.

- Answer multi-line phone systems and direct calls appropriately.

- Manage front desk duties and administrative tasks as needed.

- Demonstrate leadership skills in guiding and supporting the office team.

- Collaborate with medical staff to ensure quality patient care and satisfaction.

- Utilize medical terminology and knowledge to communicate effectively with patients and medical professionals.

- Manage all details of maintaining a clean, well-stocked/supplied clinic

- Training provided over time to be responsible for the daily management and operation of a TMS Clinic

- Coordinate the Training and Certification of TMS Techs

- Working closely with client marketers and making sure all needs are being met

- Work with providers on Prior authorizations

- Verify client intake documents are properly completed

-Work directly at the level of Executive Assistant for the physician owner/founder as needed.

Employment:

• We offer a five-day working week for this full-time position and an attractive salary package.
• This highly sought after position offers professional development opportunities as well as the opportunity to grow your skills with a passionate team.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Healthcare setting:

• Clinic
• Outpatient

Medical specialties:

• Addiction Medicine
• Holistic Medicine
• Psychiatry

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Required)
• Medical office: 3 years (Required)
• Behavioral health: 1 year (Preferred)

Ability to Commute:

• Newport Beach, CA 92663 (Required)

Ability to Relocate:

• Newport Beach, CA 92663: Relocate before starting work (Required)

Work Location: In person