Accounts Payable

Job Summary: The Accounts Payable Clerk is responsible for processing and managing payments owed by the company to suppliers, vendors, and other creditors. This includes verifying invoices, processing payments, maintaining accurate records, and ensuring that all accounts payable functions are carried out in accordance with company policies and financial regulations.

Key Responsibilities:

• Invoice Processing:

  • Receive and verify invoices for goods and services.
  • Match invoices to purchase orders and receipts.
  • Ensure invoices are accurately coded to appropriate accounts.
  • Resolve discrepancies between purchase orders, invoices, and receipts.

• Payment Processing:

  • Process payments in a timely manner, ensuring that all payment terms are met.
  • Prepare and process checks, ACH transfers, wire transfers, and credit card payments.
  • Monitor and maintain a schedule for payment due dates.

• Record Keeping:

  • Maintain accurate and organized records of all accounts payable transactions.
  • Reconcile accounts payable transactions with general ledger accounts.
  • Ensure the correct filing of invoices and supporting documentation.

• Vendor Management:

  • Communicate with vendors regarding discrepancies, payment schedules, and outstanding balances.
  • Develop and maintain strong relationships with vendors to ensure smooth transaction flows.

• Reporting:

  • Assist in the preparation of accounts payable reports for management and auditors.
  • Assist in month-end and year-end closing procedures.
  • Provide data and reports for budgeting and forecasting purposes.

• Compliance & Internal Controls:

  • Ensure compliance with company policies, procedures, and internal controls for accounts payable.
  • Adhere to financial regulations and ensure that payments are processed in accordance with legal requirements.