Assistant, Laboratory Administrative

Location: Chatsworth, CA

Company Summary

Vytalogy is a modern wellness company, - we bring a vibrant energy to life. Headquartered in Sherman Oaks, CA, Vytalogy markets products across multiple channels and categories in vitamins, minerals, and supplements (VMS). Our incredible brands, Natrol and Jarrow Formulas, are recognized and trusted as industry leaders for over 85 years. We bring together exceptional talent and harness diverse backgrounds and perspectives to make life more vibrant for everyone, every day.

Summary:

The Laboratory Administrative Assistant will perform administrative tasks for the laboratory.

Your primary activities will include but are not limited to:

• Log in samples in dedicated logbooks and provide lab ETA and TAT for blends, raw materials, bulks, and finished goods.
• Maintain all applicable lab spreadsheets up to date.
• Create report templates.
• Redirect samples to Micro and Chemistry laboratories and split samples into separate bags for lab staff for various analyses.
• Prepare and send samples out to third-party labs, as necessary. Print results from third-party labs and update templates accordingly.
• Create Purchase Request (PR) to Purchasing Department for approval and obtain Purchase Order (PO) number to send to third-party labs, as necessary.
• Release customer reports to lab staff, make copies and generate invoices promptly.
• Reconcile and close out POs used for sending samples to third-party labs for testing.
• Track and maintain:
  • The reduced testing program for excipients and other raw materials tested in the lab.
  • Training records for all laboratory personnel.
  • Calibration records for all equipment used in the laboratory.
• Order lab supplies upon request from Micro and Chemistry labs, create POs, keep track of shipped items, assist in returns, etc.
• Keep management apprised of any condition and/or findings that may impact production schedules including any issues for which the customer may need to be contacted.
• Update ETA spreadsheet accordingly and keep Quality Assurance updated regarding due dates, deadlines, etc.
• Participate in Lab Group Meetings and in-house/outside training to enhance analytical knowledge and productivity. Communicates with internal/external clients, and outside vendors.
• Keep management apprised of any condition and/or findings that may impact production schedules including any issues for which the customer may need to be contacted.

Youll need the following (minimum qualifications):

• Minimum of year (2) year of experience in quality control laboratory or related field.
• High School education (HS Diploma or GED) preferred.
• Demonstrated ability for accurate recordkeeping, thorough documentation, attention to detail, and efficient organization of records.
• Possesses a genuine desire to work in a Laboratory, truly likes working within all aspects of the chemistry process.
• Fully proficient in Microsoft Office tools, i.e., Word, Excel, and Access.
• Ability to frequently lift up to 50 lbs., climb step-up ladders, and perform constant motions of scooping, wiping, raising of arms, bending, and kneeling, if needed
• Ability to be exposed to nutraceutical raw materials and powders which may include allergen related items.
• Ability to comprehend basic computer knowledge.
• Exhibits the ability to work well with others and maintain organization between cross-related departments.
• Excellent written and verbal communication skills; ability to address audiences at varying levels.
• Ability to work independently and in a team environment.
• Experience in food/pharmaceutical processing operations, FDA regulated industry, or combination of experience, education, and training that provides the level of knowledge, skills, and experience needed to perform the job successfully (preferred)
• Must have excellent computer skills.
• Must be proficient in MS Office especially Excel and typing.
• Must have excellent communication skills with the ability to interact professionally with others.
• Ability to meet deadlines, work independently and in a team environment while maintaining a positive, professional, cooperative demeanor to foster productive working relationships with management, coworkers, vendors, and customers.

A reasonable estimate of the current base hourly/salary range for this position is 19.00 to $24.00. Actual compensation offered may vary depending on skill level, experience, and/or education. [Vytalogy Wellness LLC offers a competitive total rewards package, which includes medical, dental, and vision insurance, 401K with company matching contributions, paid sick days, vacation, and holidays, paid parental leave, short-term and long-term disability coverage, life insurance, and wellness programs.]

Vytalogy Wellness, LLC is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

Vytalogy Wellness, LLC collects personal information of job applicants in connection with our recruitment and hiring activities. For more information, including the categories of personal information we may collect, the purposes for which we collect such personal information and the rights you can exercise over our use of your personal information, see our Notice of Collection for California Employees, Job Applicants and Contractors.