Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

About the role

We are searching for a self-driven Facility Administrative Assistant to join our team in Portage, IN!

The ideal candidate has a passion for providing consistent on-site full range of support to members of the management team and Human Resources. The Facility Administrative Assistant will report directly to the Facility Manager and indirectly to the Human Resources leader. The ideal candidate will proactively anticipate the need to adjust their schedule as needed and is comfortable with flexible scheduling on occasion to support meetings and events. The Facility Administrative Assistant has an excellent discernment for exercising discretion and confidentiality with sensitive matters and tasks.

Role Description:

The Facility Administrative Assistant's duties include the following, but is not limited to:

* Liaison for timekeeping system assistance and resolving issues.

* Liaison with Payroll for job status change processing, recordkeeping of changes, etc.

* Communicates corporate, regional and facility announcements and programs.

* Assist with coordinating and communicating meetings and events, such as tours, training, meetings, company parties, etc.

* Engage and assist internal and external customers, such as employees, contracting agencies and other organizations.

* Prepare and update excel spreadsheets, PowerPoint presentations, ad-hoc reports for management and Human Resources, etc.

* IT and telephone liaison - communicate with corporate IT about issues at the facility and assist office personnel with IT inquiries as applicable.

* Support the Safety personnel in managing safety documents and databases, etc.

* Assist with basic accounting duties, such as A/P, A/R, etc.

* Provide administrative support by ordering supplies, sending mail/UPS/packages, handling deliveries/pick-ups, organizing travel arrangements and expenses, managing schedules, making copies, answering and directing facility telephone calls, etc.

* Supports the Facility Manager and management team as needed.

Minimum Qualifications:

* High school/GED diploma (college degree preferred)

* Demonstrated experience with office administration, accounting-based functions or in a related area (5 years preferred)

Knowledge, Skills and Abilities:

* Strong computer skills

* Proficient with Microsoft Office Suites (i.e. Excel, PowerPoint, etc.)

* Excellent time management skills: ability to multi-task, organize, and prioritize work with a sense of urgency

* Strong written and verbal communication skills in English (i.e., spelling, punctuation, grammar, etc.)

* Proficient in presenting information to individuals and small or large audiences

* Reasoning/Critical thinking skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving variables in standardized situations.

* Self-starter - must be able to demonstrate ability to be proactive with problem-solving skills and ownership of tasks and initiatives.

* Ability to retain and recall training and critical information as applicable in necessary situations.

* Ability to work schedule on-site regularly

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Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.